Order and Delivery Coordinator (Full Time)

Join the Piper Team

Pipers worldwide headquarters is based in beautiful Vero Beach, FL., located just a few miles from the Atlantic Coast. We are the largest private employer in Indian River County and offer exciting and enriching careers. We aim to be the best. So its only natural that we strive to recruit the best people in and to give you every opportunity to become even better. After all, ours is a company that never stands still. Thats why we provide a supportive team-working environment in which each individuals needs are respected. No matter what role youre in, youll help us make the most of our business. And well help you make the most of your career. So, make Piper Aircraft your ultimate destination. Together, well go further than you ever thought possible.

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Piper Aircraft is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law. Are you a current Piper Employee? If yes, click here.

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Available Positions > Job Description

Order and Delivery Coordinator (Full Time)

Department: All Openings, Marketing & Sales

Job Title:

Order and Delivery Coordinator

Essential Job Functions

• Administer Aircraft Sales Contracts and Order Process from Yearly Completion Schedules and Databases, Aircraft Purchase Agreements, Specifications, Configuration, Invoicing and Aircraft Delivery to ensure aircraft is built to customer specifications and standards.
• Record Aircraft Specifications requirements and due dates for equipment, interior, exterior and FAA registration and communicate with dealers to ensure company schedules are met.
• Work with customer to prepare and record Aircraft Specification documents including Equipment, Interior and Exterior specifications to be entered into ERP system.
• Assists with Delivery Prep of Aircraft, including: fueling; updating data bases and subscriptions; and visual inspections.
• Executes Aircraft Delivery Process including Customer scheduling, creating Service Work Orders, Aircraft Delivery paperwork, and Customer tours when needed.
• Assist in creating and maintaining invoices for Department and Aircraft Purchase Agreements
• Performs administrative duties to include, but not limited to, answering customer phone calls and critical email correspondence which requires discretionary skills.
• Monitor Department data to ensure data integrity in Pipers ERP system, PACT system, Database and E-files, including but not limited to Aircraft Product Descriptions, Aircraft Price Lists, Aircraft Paint Extension, Sales Quotations, Aircraft Sales Orders, Aircraft Product Variant, Aircraft Registration Numbers, Invoices, Installment Schedules, Aftermarket requirements, Invoicing and Aircraft Deliveries.
• Manages the prioritization of required work, ensuring business critical activities are completed in a timely manner.
• Performs other related duties as required.

Minimum Position Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience

• Associates Degree or equivalent work experience

Physical Demands

• Demonstrates physical and functional ability to perform and accomplish tasks. Ability to lift and carry up to 35 lbs.

Mental Demands

• Working knowledge of Microsoft Office Suite, to include Excel proficiency, is required.
• Proficiency in ERP System is required.

Working Conditions

• The work environment characteristics described here are representative of those the employee encounters while performing the functions of this job.
• While performing the duties of this job, the employee is frequently exposed to both office and plant environments. May be exposed to odors, chemical agents, dust, fumes, gases, sharp objects, hazardous or moving equipment, wet slippery floors, and extremes in temperature and humidity.
• Interacts regularly with various customers, dealers, staff, and employees, and occasionally with vendors, suppliers, community members, and regulatory agency representatives.
• Travel and overtime are required when necessary.

Operational Excellence

• Supports all operational excellence initiatives ensuring full participation in all department services, continuous improvement efforts, and training programs.

Quality Assurance

• Maintains a safe, orderly working environment including FOD compliance.
• Ensures adherence to Piper Aircraft, Inc. corporate compliance policies.
• Adheres to organization and department policies and procedures.

Compliance

• Responsible for ensuring compliance with laws, rules and regulations appropriate to job function.
• Comply with all organizational policies and standards regarding ethical business practices.
• Work ethically and with integrity; upholds organizational values.

Communicates Effectively

• Effective communicator with strong interpersonal skills who understands how to develop and maintain external supplier and internal customer relations in both written and oral form.
• Maintain a high level of professionalism at all times during direct contact with employees, suppliers, and customers.

Decision Quality

• Makes good and timely decisions that keep the organization moving on-time with deliverables.

Optimizes Work Processes

• Knows and contributes the most effective and efficient processes to get things done, with a focus on continuous improvement.

Attention to Detail

• Takes responsibility for a thorough, accurate, and detailed method of completing work tasks.

Drives Results

• Overcomes adversity, consistently achieving quality results - even under demanding deadlines and unexpected operating circumstances.

Teamwork

• Interacts, partners, and collaborates effectively with others, positively contributing to overall department and organizational deliverables and results.
• Performs other duties as assigned.

American with Disability Act Requirements: External and Internal applicants, as well as position incumbents, must be able to perform the essential position responsibilities as listed in this position description either aided or unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.

All job requirements listed indicate the minimum level of knowledge, skills and ability deemed necessary to perform the job proficiently. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice. Work beyond 40 hours per week including mandatory overtime may be required.

Piper Aircraft is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, age, national origin, gender, sex, gender identity, gender expression, sexual orientation, veteran status, disability, genetic information, or any other characteristic protected by federal, state or local law.

At this time, Piper Aircraft is not sponsoring employees seeking an immigrant visa (green card) or non-immigrant visa, such as L-1A, L-1B, H-1B, O-1, or TN visas. Applicants must be authorized to work for ANY employer in the U.S.

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