Accounts Payable, Accounts Receivable, Administrative Skills, Adobe Acrobat, Billing, Calendar Management, Communication Skills, County Ordinances, Customer Service Operations, Customer Support/Service, Detail Oriented, Distribution Services, Documentation, ERP (Enterprise Resource Planning), Executive Assistant Skills , Financial Operations, ISO (International Organization for Standardization), Microsoft Office, Order Processing, Organizational Skills, Presentation/Verbal Skills, Process Development, Purchase Orders, Sales, Semiconductors, State Laws and Regulations, Time Management, Writing Skills
Position Overview
Ultimate Staffing Services is actively seeking a dedicated and detail-oriented Order Desk Admin to join their client's team in California. This role is essential in ensuring seamless order processing and effective interdepartmental coordination. The ideal candidate will be highly organized, adaptable, and capable of working independently in a fast-paced environment.
Responsibilities
Order Desk Support
- Process and move orders from Sales to Completions within the ERP system.
- Match Purchase Orders (POs) to Sales Orders (SOs) and take appropriate action when discrepancies arise.
- Collaborate across departments (Sales, AR, Customer Support, Operations) to ensure timely product delivery.
- Provide internal customer support and assist with distributor-related inquiries (semiconductor packaging and resale).
- Follow established processes with a high level of accuracy and attention to detail.
- Cross-train with other admins to ensure order desk coverage.
Administrative Support
- Handle confidential tasks involving HR, Finance, and Operations with discretion and professionalism.
- Maintain and update company calendars, oversee PTO and time-off requests, and support ISO certification processes.
- Process AP invoices, manage check runs, and maintain process documentation.
- Draft and edit internal communications with strong grammar and clarity.
- Support company events and assist with ongoing development initiatives.
Qualifications
- Experience with ERP systems (AccountMate preferred, but any ERP is acceptable).
- Proficiency in Microsoft Office Suite and Adobe Acrobat (including creating fillable forms).
- Strong written and verbal communication skills.
- Ability to work independently and adapt to varying tasks.
- High level of confidentiality, consistency, and collaboration.
- Comfortable working onsite full-time.
Preferred Attributes
- Prior experience in a manufacturing or distribution environment.
- Familiarity with ISO certification processes.
- Experience supporting executive-level staff or acting as a departmental liaison.
Required Work Hours
Monday - Friday, 1st Shift
Benefits
This position offers a competitive pay rate with a maximum of $25 per hour and a minimum of $25 per hour.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.