Administrative Skills, Billing, Budget Management, Budgeting, Communication Skills, Conferences, Cost Accounting, Database Administration, Database Programming, Establish Priorities, Event Management, Expense Tracking, Funding, Fundraising, Grant Writing, Higher Education, Interpersonal Skills, Maintain Compliance, Marketing, Marketing Plan, Microsoft Access Database, Microsoft Excel, Microsoft Office, Multitasking, Needs Assessment, Program Evaluation, Project/Program Management, Publicity Campaigns, Purchasing/Procurement, Quality Management, Reconciliation, Record Keeping, Reimbursement, Software Development, Team Player, Time Management, Training/Teaching, Transportation Engineering, Willing to Travel, Writing Skills
This is a one-year limited-term position. Continued employment is contingent upon the availability of funding.
The Samuel Ginn College of Engineering’s Alabama Transportation Assistance Program is seeking candidates for the position of Outreach Programs Administrator I/II/III (Events and Planning). The individual in this position will plan, coordinate, deliver and manage outreach or extension educational services and programs, such as professional events, workshops, and conferences, to accomplish outreach goals and objectives including communication, education, research, community assistance and quality management. The individual will also perform general office administrative duties interacting with sponsors and stakeholders; maintaining accurate budgets, financial records, and cost accounting; and conducting purchasing and travel reimbursement reconciliation.
Responsibilities:
- Develops and coordinates outreach programs for targeted groups; assesses program needs; organizes program material; evaluates program success.
- Meets with clientele to dene needs or problem areas.
- Assists in the development of marketing plans and publicity materials for distribution to target audience.
- Organizes events, workshops, and conferences related to the program from concept to closeout, including planning, participant registration, day-of event delivery, final invoice review and payment, and event debrief reporting.
- Research and establish collaborative relationships with relevant agencies and reporting/accrediting bodies to ensure compliance with federal and state licensure requirements.
- Develops and maintains database and/or website related to specic activity, project or service.
- Acts as project manager in planning and coordinating activities to support a specic program.
- Maintains financial records by setting budgets, tracking expenses, reviewing invoices, performing purchasing card reconciliation, managing travel voucher/reimbursement, etc.
- Performs office administrative duties as needed to support the program.
- May research, prepare, and/or write grants, applications and fundraising proposals to sources at local, state and national levels.
Qualifications:
Level I:
Level III:
- Bachelor’s Degree plus 2 years’ experience in the design, implementation, delivery and management of educational programs/services.
Level III:
- Bachelor’s Degree plus 4 years’ experience in the design, implementation, delivery and management of educational programs/services.
SUBSTITUTIONS ALLOWED FOR EXPERIENCE: Yes, When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Desired Qualifications:
- Experience in Higher Education. Marketing experience preferred.
- Experience in the design, implementation, delivery and management of educational programs/services.
- Experience with Technical Outreach, Education, and Training and Transportation Engineering Related Background.
- Experience with planning and managing events.
Minimum Knowledge, Skills, and Abilities:
Excellent communication and writing skills, collaborative, and interpersonal skills are essential. Experience in Excel, Access, and Microsoft Office. Must have time management skills; ability to multitask, the ability to organize, and prioritize daily workload. Must be willing and able to travel throughout the year for various workshops, conferences, and other events.
Why Work at Auburn:
- Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
- Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
- We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
- Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
- A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
- Ready to lead and shape the future of higher education? Apply today! War Eagle!
Equal Opportunity Compliance Statement:
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.A
Auburn University
Welcome to Auburn University, a
comprehensive land, space and sea grant research institution blending arts and applied sciences. The University
continuously changes to accommodate today's needs, while still respecting the traditions and spirit of Auburn. As we grow and change, Auburn will always continue its tradition of excellence.
The main campus had an enrollment during fall of 2007 of 24,137. Auburn University offers degrees in 13 schools and colleges at the undergraduate,
graduate and professional levels.
Auburn University is known not only for its academic excellence, but for its impact on Alabama as well. A recent study
determined AU had nearly $ 4 billion
economic impact on the state of Alabama, including a $ 1.5 billion impact on the economy and a $ 2.4 billion impact in "human capital." AU's Technical Assistance Center, a collaborative Engineering / Business outreach unit, performs hundreds of projects annually for state industry, generating millions of dollars in increased efficiencies and saving or creating hundreds of jobs statewide.
Auburn University has developed into one of the largest universities in the South, remaining in the educational forefront with its traditional blend of arts and applied science, and changing with the needs of today while living with a respect for the traditions and spirit that are Auburn.