PARA-LEGAL ASSISTANT II (SR-18) [1 vacancy]

PARA-LEGAL ASSISTANT II (SR-18) [1 vacancy]

Salary

$4,742.00 - $5,768.00 Monthly

Location

Oahu, HI

Job Type

Full-Time Permanent

Job Number

059267

Department

Department of the Corporation Counsel

Division

Counseling and Drafting

Opening Date

09/18/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

Position Information

Keeping the Citys Legal Matters on Track

The Department of the Corporation Counsel, Counseling and Drafting Division, is seeking a Para-Legal Assistant II to assist Deputies Corporation Counsel with administrative hearings and appeals, drafting legal advice and opinions, and defending the City in litigation before the State of Hawaii Circuit Court, United States District Court, and state and federal appellate courts. Help support the deputies corporation counsel by organizing case files, managing and calendaring deadlines, conducting legal research, preparing legal documents and exhibits, and coordinating case-related materials. Be the one whom the deputies rely on to keep matters organized, on schedule, and moving toward resolution.

What You Will Do:

• Compile and organize case files, legal materials, exhibits, and discovery documents

• Coordinate with the attorneys to exchange case-related materials

• Conduct legal research and summarize laws, cases, and statutes

• Draft legal correspondence, memoranda, briefs, and related documents

• Prepare materials for administrative hearings, litigation, and appeals

• Track and ensure compliance with court orders, subpoenas and case-related deadlines

• Actual salary will be commensurate with applicable experience, pending approval.*

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the "Benefits" tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.

Apply today to play a key role in building and preparing cases for prosecution.

Additional Job Information

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:

• use a valid e-mail account;
• verify your e-mail address is entered correctly on your GovernmentJobs account;
• are subscribed to e-mail notices;
• check your spam folders; and
• add infoneogov@honolulu.gov and info@governmentjobs.comto your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Minimum Qualification Requirements

At the time of application, you must be a citizen, national, or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:

Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:

Five (5) years of progressively responsible experience involving the research, application, interpretation or explanation of laws, rules and regulations, two (2) of which shall have demonstrated a thorough working knowledge of legal procedures and terminology and the drafting, review and processing of legal papers and documents in a law office.

Substitution: Relevant education and training from a regionally-accredited college or university in a paralegal, legal assistant or law program may be used to substitute for some of the required general experience involving the research, application, interpretation or explanation of laws, rules and regulations. The amount of time credited for the substitution will be dependent on the specific program you completed. There is no substitution for the required work experience in a law office.

Some examples of relevant programs may include:

• Paralegal Studies certification program
• Associates degree in a Paralegal Studies or Legal Assistant program
• Bachelors degree in Legal Studies
• Juris Doctorate in Law

Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

APPLICABLE SKILLS NEEDED:

• Solid understanding of legal terminology, court forms, and criminal procedures

• Experience with legal research, discovery, and fact-finding methods

• Understanding of the rules of evidence and courtroom proceedings

• Strong legal writing and document drafting skills

• Skilled in reviewing case materials, including jury-related documents

• Competence in analyzing laws and applying them to specific situations

• Ability to research, compile, and clearly summarize complex information

• Clear and professional written and verbal communication skills

• Effective interviewing and information-gathering techniques

• Professional interpersonal skills for working with colleagues and the public

• Commitment to maintaining confidentiality and handling sensitive information

Examination Process

If you qualify for the position, your name will be eligible for consideration for the current vacancy/vacancies and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or you receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.

What are the benefits of being a City Employee?

• • Vacation: Employees may earn up to 21 days per year.
• • Sick Leave: Employees may earn up to 21 days per year.
• • Holidays: 13 days a year; 14 days during election years.
• • Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
• • Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
• • Group Life Insurance: No cost for eligible employees.
• • Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
• • Retirement Plan: The Employees Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
• • Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
• • Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
• • Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
• • Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
• • Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

To view additional information, please visit our Benefits of City Employment page.

• All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.

01

APPLICATION GUIDELINES & INSTRUCTIONS

When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score.

Please do not submit resumes in place of completing any of these sections.

List each work experience separately, do not combine jobs. For example, if youve held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. If any part of your experience is unclear, you may be asked to provide a copy of your official job/position description (PD).

In general (unless otherwise specified on the job posting), the following criteria is utilized for evaluation of the Minimum Qualification Requirements:

• Substitute, temporary assignment, internship or volunteer experience requires an official letter of verification from your supervisor and/or Human Resources department. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.

• Concurrent or overlapping experiences and/or education will NOT be double credited.

• Professional experience is defined as post-bachelors degree, non-clerical work typically involving independent analytical work that included solving complex (non-routine) problems, writing reports, and interpreting and applying technical materials.

• Most work experience as an intern will NOT be creditable as equivalent to professional experience.

• Calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Hours worked in excess of 40 hours/week will not be extra credited.

• Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.

• Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, NOT one and a half years.

• All requirements for the position must be met at the time of application or by the closing date of the recruitment.

Possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

Any information you submit is subject to verification. Supporting documents must be either electronically attached to your application or submitted to our office at: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Documents should be identified by job title and recruitment number.

If you previously submitted education documents (e.g., transcripts, diploma, etc.) to our office, for most cases you are not required to resubmit them. Supporting documents with an expiration period (e.g., drivers license, Department of Transportation medical certificate, etc.) will need to be submitted with each application to verify possession of a current license or certificate at the time specified on the job posting.

• I certify that I have read and understand the above statements.

02

EDUCATION & EXPERIENCE REQUIREMENT

The Para-Legal Assistant II position requires applicants have equivalent to graduation from high school and five years of progressively responsible experience involving the research, application, interpretation or explanation of laws, rules and regulations, two of which shall have demonstrated a thorough working knowledge of legal procedures and terminology and the drafting, review and processing of legal papers and documents in a law office.

Do you meet this education and experience requirement?

• Yes
• No

03

SUBSTITUTION

Relevant education and training from a regionally-accredited college or university in a paralegal, legal assistant or law program may be used to substitute for some of the required general experience involving the research, application, interpretation or explanation of laws, rules and regulations. The amount of time credited for the substitution will be dependent on the specific program you completed. There is no substitution for the required work experience in a law office.

Substitution(s) must be met at the time of application. Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

If you do not have your documentation to verify your education at this time, please note that if selected for the job, you will need to furnish verification documents in order to move forward in the hiring process. Please refer to the education requirement section on the job posting for more information.

List any education you would like us to consider for your qualifications. Include:

• The name of the college/university you attended,

• The location of the college/university,

• The specific degree and major area of study you completed.

04

LEGAL DRAFTING & DOCUMENT MANAGEMENT

Describe your experience in legal procedures and terminology and the drafting, review and processing of legal papers and documents in a law office. If you do not have this experience, answer with "N/A."

05

DISCOVERY, RESEARCH & TRIAL SUPPORT

Describe your experience in the research, application, interpretation or explanation of laws, rules and regulations as it relates to preparing for discovery, dispositive motions, or trial preparation. If you do not have this experience, answer with "N/A."

Required Question

Employer City and County of Honolulu

Address 650 South King Street, 10th Floor

Honolulu, Hawaii, 96813

Phone (808) 768-8536

Website https://www.honolulu.gov/dhr/