Paralegal

JOB DESCRIPTION

Job Title: Paralegal

Job Type: Full-Time; Regular; Exempt

Reports To: Legal Director

Location: Hybrid; 2 days per week in-person in our NYC offices, additional days as needed

Salary Range: Pregnancy Justice sets salary ranges based on experience and in accordance with the organizational pay scale. This position is considered an "Associate I" level on the organizational salary scale and seeks a candidate with 1-3 years of experience, representing a salary range of $71,225 to $76,701. Additional details are specified below:

• $73,005 - 1 Years Experience:

• $74,830 - 2 Years Experience:
• $76,701 - 3 Years Experience

• Meet with attorneys, clients, and other professionals to discuss assigned cases and projects.
• Oversee intake function, including interviewing and creating statement summaries from individuals who reach out for legal assistance and managing intake database.
• Draft, cite check, and format legal documents (including, but not limited to, supporting documents for court filings, pleadings, motions, affidavits, subpoenas, interrogatories and requests for productions, letters); create table of authorities and table of contents, edit for typos and errors in all work products.
• Research rules and create processes to ensure compliance with all legal and judicial filing and appearance requirements.
• Perform legal research using Westlaw, legal databases, public records, government resources, and other research tools; analyze statutes, regulations, legal articles, judicial decisions, and other legal sources; provide written analysis to attorneys.
• Assist attorneys with trial preparation and trial support.
• Summarize deposition, trial transcripts, documents, and exhibits.
• Prepare, organize, store, retrieve, and maintain case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items, ensuring best practices and easily accessible files.
• Draft and format day-to-day correspondence, such as releases of information, preservation and demand letters, and emails.
• Assist in the planning, coordination, and development of trainings, presentations, and educational resources for attorneys.

• Organize and manage documents in SharePoint, including creating spreadsheets.
• Create and run attorney billing reports and other case related reports.
• Assist in drafting legal department Board reports.
• Create and run grant related reports in collaboration with the Development team.
• Maintain case management database and case calendar for litigation team.
• Calendar events between attorneys, staff, co-counsel, opposing counsel, and others, general scheduling support.
• Other administrative tasks such as binder creation, copying, and printing.
• Track invoices and payments to co-counsel, expert witnesses, and other case-related expenses.
• Other related duties as assigned.

• Bachelor's degree preferred.
• Prior experience as a paralegal, legal assistant, or legal intern in a legal services or non-profit setting. Paralegal certificate from an ABA accredited program preferred.
• Experience drafting, cite-checking, and correcting legal briefs (trial and appellate levels).
• Experience managing medium to large-scale document productions.
• Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.

• Exceptional attention to detail, organizational skills, and interpersonal skills.
• Strong time management skills with a proven ability to prioritize workloads, meet deadlines, and maintain attention to detail.
• Investigative mind and strong research skills.
• Excellent written and verbal communications skills.
• Experience working in fast-paced environments.
• Ability to navigate exposure to difficult topics and visual information, including police and medical reports, and controversial social issues.
• Ability to maintain confidentiality, and to exercise discretion and good judgment.
• Proficiency with relevant software, including MS Office, case management systems, document review platforms, legal research tools (e.g, Westlaw), and project management systems (e.g, Asana).

• Demonstrated commitment to and passion for Pregnancy Justice's mission,goals, and priorities, as well as its organizational culture and values.

• Approaches work with rigor, diligence, and a desire for excellence - not perfectionism - grounded in the discipline that comes from caring about outcomes. Able to self-recognize or receive feedback about one's mistakes, own them, learn from them, integrate their lessons, and move forward.

• Ability to work independently, take initiative, look forward, and be proactive.
• Ability to work outside of regular office hours when necessary.
• Ability to manage time effectively to meet deadlines.
• Ability to interact with all staff in a positive, productive, and respectful manner.
• Full fluency in English is required. Fluency in Spanish or another language is a plus.

• Integrity: Acts with honesty, transparency, equity, and in accordance with the highest ethical standards. Follows through on all commitments.

• Strategic Thinking: Within the context of the individual's role, applies big-picture thinking to achieve long-term outcomes, while also focusing on the details of short- to mid-term implementation.

• Sound Judgement: Within the context of the individual's role, uses common sense and factual data to make decisions in a timely manner. Accurately differentiates between important and unimportant issues.

• Problem Solving: Helps to identify and resolve conflicts or problems constructively to reach the best solutions for the organization and in furtherance of our priorities. Proposes solutions to effectively address underlying issues.
• Communication: Communicates thoughtfully, clearly, and directly within and across teams.
• Collaboration: Works effectively with various and diverse individuals and groups (both internally and externally), with a willingness to actively listen and invite different views and opinions to build alignment in support of a common goal. Works to ensure a thoughtful, effective, and strategic approach to legal work that values and incorporates all relevant voices, perspectives, areas, and depth of expertise.

• Commitment to Learning: Applies a growth mentality to one's own development. Models inquisitiveness and an openness to learn and improve. Demonstrates willingness and capacity to receive and provide positive and constructive feedback to all levels of staff with emotional intelligence. Takes ownership of individual growth in order to achieve full potential.

• Nimbleness: Within the context of the individual's role, demonstrates comfort with ambiguity, needing to be flexible and adaptable, consistently reassessing priorities to make sound decisions and take strategic risks in furtherance of our mission and priorities.