Paralegal / Office Manager

Responsibilities:

Office administration (10%)

• Supervise daily office operations to ensure a smooth, professional workplace.
• Manage office logistics, supplies, mail services, file organization, and technology support.
• Serve as a primary onsite person for all office vendors including IT managed service providers, software, building, and repairs.
• Enforce office policies, attendance protocols, and administrative protocols.
• Recommend process improvements to increase efficiency and consistency across the office.
• Support onboarding/offboarding logistics including facilitating workstation configuration, access requests, keys/badges, and directory updates.

Practice Support Leadership (10%)

• Function as the onsite go-to person for leadership, attorneys, paralegals, and staff to meet the operational and practice support needs as they arise.
• Be able to fill in for any and all legal support staff including paralegals or assistants during their absences, planned PTO, or other gaps in needs.
• Prioritize and supervise the performance of workflows to facilitate everyone in hitting their goals.
• Train and coach team members, provide feedback, provide performance input, and support professional development.
• Coordinate staffing and recruiting support for practice support roles.
• Serve as a professional liaison among attorneys, staff, clients, and external parties to ensure timely communication and follow-through.

Litigation Support & Document Production (80%)

• Implement checklists and controls to reduce errors and ensure deadlines are met for the court, client, and attorneys.
• Serve as the escalation point to support all attorneys in meeting their case needs.
• Lead preparation and finalization of practice documents including preparing documents in bulk, assisting with QC, reviewing discovery, or otherwise supporting the legal service delivery.
• e-File documents with the applicable courts and file the court stamped documents in the respective matter files as well as provide notices to attorneys and paralegals.
• Partner with attorneys and leadership on procedural updates related to court rules, client guidelines, and internal controls.
• Perform other administrative and practice support duties as assigned to meet firm needs.

Qualifications

• 3+ years law firm experience in small or mid-size law firm environments.
• Prior litigation experience in a law firm is required, strong preference for No Fault Litigation or Motion Practice.
• Prior experience calendaring in a litigation setting is preferred, but not required.
• Proactive, action-oriented approach to solving problems with the ability to communicate at each step of the process.
• Willingness to continuously learn and improve systems, processes, and technology utilization.
• Strong knowledge of litigation timelines and court rules.
• Ability to pass all required background checks.
• Willingness and ability to be onsite 5 days a week.

Pay: $6,000.00 - $80,000.00 per year

• 401(k)
• Health insurance
• Paid time off
• Vision insurance
• Dental insurance
• Paid sick time