Real Estate Paralegal

$65,000

• Help lawyers prepare for trial by preparing and organizing exhibits, assisting with client meetings, filing motions, conducting research on legal articles, and organizing and coordinating witnesses
• Conduct interviews with clients to gather information about their legal issues
• Perform administrative duties such as answering phone calls and keeping our case filing system organized so all documents are readily accessible
• Draft subpoenas and coordinate with process servers
• Draft legal documents, pleadings, and correspondence such as interrogatories, subpoenas, deposition notices, complaints, pretrial orders, legal briefs, and affidavits under the guidance of a lawyer

• Manage real estate closings from contract to closing
• Review purchase and sale agreements and supporting documents
• Order and review title, lien searches, and tax information
• Identify and clear title and lien issues
• Request and track estoppels, surveys, and payoffs

Prepare closing documents, including:

• Closing Disclosures (CDs)
• HUD-1/settlement statements
• Seller documents and closing packages
• Coordinate with lenders, title companies, realtors, and clients
• Ensure files are complete and properly prepared for closing
• Maintain consistent follow-up to ensure deadlines are met
• Post-closing experience is a plus, but not required
• Serve as primary point of contact for clients and counterparties, ensuring timely, professional communication and updates. 
• Drive real-estate closings end-to-end: prepare checklists, manage estoppels and payoff statements, coordinate escrow and wiring, schedule signings, and complete post-closing recordings. 
• Support commercial lease and purchase/sale transactions with diligence tracking, document versioning, and organized signature packets. 

Business Law Corporate Matters - PLUS BUT NOT REQUIRED.

• Draft and revise legal documents and correspondence for attorney review, including redlines, demand letters, cease-and-desist letters, and contract term sheets. 
• Manage corporate and business matters with minimal supervision: entity formations and conversions, EINs, amendments, and full corporate governance (operating agreements, resolutions, consents, minute books, and registers). 
• Prepare and file regulatory and business submissions (e.g., trademark applications, nonprofit registrations, liquor licenses) and track agency follow-up. 
• Run and analyze title, municipal lien, tax, and UCC searches; coordinate surveys and curative actions; assemble closing binders. 
• Maintain matter discipline; coordinate service of process, keep digital files organized, and monitor all deadlines and reminders in the practice system. 
• Provide targeted administrative support as needed, including call triage and filing aligned to active matters and calendar priorities. 

• Strong oral and written communication skills
• Strong preference for candidates who have completed a paralegal professional certification or have an advanced paralegal education
• At least 3 years of experience in legal services under an attorney or lawyer in a law firm setting
• Must have completed an ABA-approved paralegal certificate program such as an Associate’s degree or proprietary school program in paralegal studies, Bachelor’s degree desired
• Must have great time-management skills, and organizational skills

• 7+ years’ experience in Florida real estate closings, title, and entity formation for businesses.
• Spanish/English bilingual is strongly preferred.
• Mastery of closing timelines, checklists, and attention to detail.
• Experience managing client relationships and handling confidential information. 
• Proven ability to manage files independently from beginning to end
• Strong knowledge of title, liens, estoppels, surveys, and closing procedures
• Experience preparing closing disclosures and settlement statements (HUDs)
• Proficiency in Qualia is required (no training provided)
• Exceptional organizational skills and attention to detail
• Strong communication skills and professional phone etiquette
• Ability to prioritize, multitask, and meet deadlines in a high-volume setting
• Advanced proficiency with Microsoft 365 and modern legal-tech workflows, including PDF editors, e-signature platforms, practice-management and CRM systems, e-filing portals, structured calendaring/ticklers, and document automation/templates. 
• Proactive problem-solving abilities to address emerging issues, workflow bottlenecks, and time-sensitive requests. 
• Excellent verbal and written communication skills to interact effectively with clients, court officials, and internal teams. 
• Strong organizational and time management skills to handle multiple tasks and deadlines efficiently. 
• Strong interpersonal skills for building client relationships and effectively communicating with various stakeholders. 
• Ability to work collaboratively in a team and independently with minimal supervision. 
• Flexibility to adapt to changing priorities. 

Benefits Include

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Eligibility for firm retirement plan
• Paid parking
• Ten (10) days of PTO
• Eleven (11) paid holidays
• Access to the gym in the building