Paralegal - Trademarks

Support legal team and marketing teams by assisting with trademark prosecution, portfolio management, clearance searches, and brand protection for a global company's iconic brands.

Job Description

Trademarks Paralegal

Location: Hybrid in Pittsburgh or Chicago

Department: Legal - Trademarks Team

Overview: Kraft Heinz's Global Trademarks Legal Team is seeking a highly organized and detail-oriented Trademarks Paralegal to help support, protect, and grow our large, international trademark portfolio of iconic food and beverage brands. This role offers hands-on experience in global trademark prosecution, portfolio management, and brand protection within a fast-paced, collaborative legal environment alongside a dedicated and passionate Trademarks Team.

Key Responsibilities:

• Trademark Prosecution & Maintenance: Prepare and file U.S. trademark applications, statements of use, renewals, assignments, and extensions of time with the USPTO; and liaise with foreign associates regarding international filings, prosecution, renewals, and declarations of use.
• Clearance Searches: Conduct preliminary trademark clearance searches, order full clearance searches, and summarize the results for attorney review.
• Portfolio Management & Record Keeping: Maintain accurate, up-to-date records in our trademark management database (WebTMS) and monitor docket and deadlines for assigned marks and matters to ensure timely responses and filings.
• Enforcement: Monitor and investigate potential infringements; and assist with takedowns and other enforcement actions.
• Reporting: Prepare reports and summaries for internal stakeholders, including marketing and brand teams.
• Team Support: Assist with trademark-related agreements, assignments, and recordals; prepare and arrange for execution, authentication and legalization of formal documents required for trademark matters; review and validate trademark matter invoices and ensure compliance with Kraft Heinz's billing policies; communicate regularly and maintain professional relationships with key legal, business, and marketing stakeholders worldwide, as well as foreign associates; and contribute to the continuous improvement of internal processes, templates, and workflows.

• Education: Bachelor's degree preferred; paralegal certificate from an ABA-approved program preferred.
• Experience: minimum 3 years of trademark paralegal experience in law firm or in-house environment.
• Technical Skills & Knowledge: Proficiency in Microsoft Office (Word, PowerPoint, Excel); experience with trademark databases (e.g., WebTMS or similar) is a plus; and strong understanding of USPTO procedures and Trademark Electronic Application System (TEAS).
• Skills: Exceptional organizational skills, attention to detail, and ability to manage multiple priorities and deadlines; excellent written and verbal communication skills; strong problem-solving skills with eagerness to learn; collaborative mindset with a proactive, "can-do" approach; and enjoys working independently as well as part of a team.

• Hands-on experience supporting, protecting, and maintaining iconic household-name brands.
• Opportunity to learn and grow within a sophisticated in-house legal team.
• Mentorship from experienced and passionate Trademarks attorneys and senior Trademarks paralegals.

• Physical - Medical, Prescription Drug, Dental, Vision, Screenings/Assessments
• Social - Paid Time Off, Company Holidays, Leave of Absence, Flexible Work Arrangements, Recognition, Training
• Emotional - Employee Assistance Program , Wellbeing Programs, Family Support Programs
• Financial - 401k, Life, Accidental Death & Dismemberment, Disability