Part-Time Academic Affairs Coordinator

Part-Time Academic Affairs Coordinator

Salary

$22.73 - $30.31 Hourly

Location

Main Campus - Toms River, NJ

Job Type

Part-Time

Job Number

202301333

Division

Academic Affairs

Department

School of Science, Technology, Engineering, & Mathematics

Opening Date

09/30/2026

Closing Date

10/11/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

The Position

This position serves as a primary point of contact and subject-matter resource for students, college personnel, and the general public seeking information about or services offered by the School of STEM. The position independently performs complex, sensitive, and confidential administrative and operational functions and provides advanced technical and operational support to the Dean and other designated departmental leadership. The position leads the planning, coordination, and execution of departmental events and meetings, exercises a high degree of independent judgment, and proactively identifies and resolves administrative, operational, and service-delivery issues to support departmental goals.

Classification: Non-Affiliated Administrator

Staff Duration: Part Time 12 months

What You Will Do

• Serves as a first point of contact and trusted information resource for current and prospective STEM students, college personnel, faculty, parents, and the general public regarding academic programs, scholarships, and services. Independently assesses inquiries, resolves routine to moderately complex issues, and escalates sensitive or high-impact matters to appropriate administrators, the Assistant Dean, or the Dean as needed.
• Independently manages a broad range of sensitive and confidential records, correspondence, and inquiries, including oversight of daily mail operations. Provides advanced administrative and confidential support to designated administrators, including preparing, transcribing, and distributing meeting minutes and follow-up documentation.
• Collaborates closely with leadership to support the integrity and maintenance of student records using designated software and database systems, ensuring accuracy, compliance, and timely updates.
• Drafts reports, updates, and maintains School of STEM website content and related communications, ensuring accuracy, consistency, and alignment with school priorities and institutional standards.
• Maintains comprehensive and confidential administrative, financial, and operational records. Prepares and processes purchase requisitions, memo invoices, and other financial transactions for management review and approval. Oversees inventory management of office supplies and faculty instructional materials to ensure operational continuity.
• Provides advanced support for academic scheduling processes, including assisting with projected and master class schedules. Distributes and maintains faculty schedules, prepares onboarding and orientation materials for new adjunct faculty, oversees timely textbook submissions, and coordinates orders with the College Bookstore.
• Leads and coordinates assigned mailings and special communication initiatives, exercising independent judgment to meet established deadlines and support departmental objectives.
• Plans, coordinates, and supports meetings and events, managing logistics, materials, and scheduling to ensure efficient execution.
• Serves as a technical resource for personnel and acts as the primary liaison with Information Technology to troubleshoot, escalate, and resolve system and application issues.
• Related duties, projects and initiatives as assigned.

The Successful Candidate Must Have

1. Associates Degree.

2. Three years of work experience in an office or client service setting.

3. Ability to handle and safeguard confidential and sensitive files, documents and related information; serve as the first point of contact and track appointments and meetings.

4. Demonstrated ability to establish positive relationships with the general public and other constituents served.

5. Prior experience with Microsoft Office Suite and familiarity with a database system and the ability to retrieve data and create professional documents, correspondences and reports.

Even Better If You Have

1. Bachelors Degree.

2. Prior experience in an academic or student affairs office within a college setting.

3. Recent experience working with Ellucian/Colleague.

Ocean County College offers the following benefits to part-time Non-Affiliated Administrators:

Personal Time Off:

OCC offers generous time off every fiscal year. Mid-year appointments will receive a prorated share of allotted time off.

Vacation: Twenty-five (25) Days

Sick: Thirteen (13) Days

Holidays: Fifteen (15) College Recognized Holidays

Pension Benefits:

Participation in the New Jersey State Pension System is a requirement of eligible employees. This position is only eligible for the Defined Contribution Plan (DCRP). For more information visit: https://www.state.nj.us/treasury/pensions/pension-info-active.shtml

Employee Assistance Program:

OCC offers all employees to take advantage of our Employee Assistance Program (EAP) for mental health support. This is a free and completely confidential service where EAP counselors provide assessment, support, and if needed referrals to additional services.

01

If you have work experience in an office setting, briefly explain what you did (1-2 sentences). If you do not have any experience, write N/A.

02

This position is a fully in-person position. Are you able to work in person at our location in Toms River, NJ?

• Yes
• No

03

Please provide your scheduling availability. What days/times are you available?

Required Question

Employer Ocean County College

Address 1 College Drive

Toms River, New Jersey, 08754

Phone 732.255.0400 x336

732.255.0400 x2936

Website http://www.ocean.edu