Part Time Academic Secretary

DESCRIPTION

The College of Education seeks a proactive, detail-oriented Administrative Assistant to provide essential support for program operations, student services, and faculty needs. This part-time, hourly position is ideal for someone who thrives in a dynamic environment and values both structure and flexibility. The Administrative Assistant will play a key role in managing documentation, communication, and organizational processes that are vital to the success of our students, faculty, and external partners.

RESPONSIBILITIES

• Distribute and manage Memoranda of Understanding (MOUs) for interns and internship certificate students.
• Update and maintain student teacher/intern and mentor handbooks.
• Serve as a central point of contact for incoming calls, providing accurate program information and directing inquiries appropriately.
• Collect and organize forms, certification documentation, background checks, and TB shot records.
• Prepare and distribute new student packets.
• Assist with adjunct and mentor contracts.
• Organize files and establish organizational procedures.
• Maintain state department documentation and records.
• Contact prospective students to answer questions and explain online program pathways.
• Support regular communication with students, including sending monthly program updates, quarterly newsletters, and assisting with event planning.
• Supports NGU's mission statement and core values, commitment to a Christian lifestyle and character in keeping with a biblical model.
• Affirm an understanding of the Baptist Faith & Message 2000
• Affirm understanding of the University's Statement on Human Flourishing
• Agree to abide by the employee handbooks, including community standards agreements.

This job description in no way states or implies that these are the only duties to be performed by the employee. S/he will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.

PHYSICAL REQUIREMENTS:

• Hearing: Hear well enough to communicate with students, visitors, co-workers, and vendors
• Dexterity: Grasping, feeling, writing, type and use the telephone, copier, and computer systems
• Mobility: Stand for periods of time; move between departments and areas on campus
• Talking: Frequently convey detailed, accurate, and important information in a manner that can be clearly understood
• Cognitive/Emotional: Ability to critically think and concentrate. Must be able to adapt and respond quickly to the needs of students, faculty, and co-workers

WORK SCHEDULE

Brashier campus hours are Monday and Tuesday to 7 a.m. until 9 p.m. Wednesday and Thursday to 7 a.m. until 7 p.m., and Friday to 7 a.m. until 5 p.m. Hours are subject to change.

The hours listed above are only to communicate the building availability. Once a candidate has been selected, a regular schedule will be set within normal business hours.

WORKING RELATIONSHIPS

• The academic secretary reports to the Dean of the College of Education. The direct report will be the College of Education Program Directors both Graduate and Online

TRAVEL

• There are no requirements for travel in this position.
• High school diploma: some college coursework preferred.
• Previous administrative or office experience, preferably in an educational setting.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software as needed.
• Ability to handle confidential information with discretion.
• Flexibility and adaptability to changing priorities and schedules.
• Strong interpersonal skills and customer service orientation.