Part-Time Accounts Payable Coordinator

Kforce has a client that is seeking a Part-Time Accounts Payable Coordinator in Ayer, MA. We are seeking a detail-oriented Accounts Payable Coordinator to support invoice processing, vendor management, payment administration, and accounts payable operations. Key Responsibilities: Accounts Payable Processing:

• Open, sort, and distribute incoming accounts payable correspondence and invoices
• Process vendor invoices accurately and timely within the accounting system
• Match invoices to purchase orders and supporting documentation
• Code and allocate invoices across multiple departments, projects, and cost centers
• Maintain invoice records and supporting documentation
• Coordinate weekly payment runs, including check processing, mailing, and payment documentation
• Ensure timely completion of month-end accounts payable close activities
• Prepare accrual information and assist with month-end journal entries
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries
• Maintain vendor master records, including updates and account maintenance

Vendor Management & Support:

• Serve as a point of contact for vendor questions and payment inquiries
• Investigate and resolve issues related to invoices, statements, credits, and account balances
• Maintain vendor files and correspondence records
• Coordinate with internal departments to resolve purchasing and invoice-related issues

Audit & Compliance Support:

• Ensure compliance with company accounting policies, procedures, and internal controls
• Support internal and external audit activities by preparing requested documentation and reports
• Maintain accurate records to support financial reporting and audit requirements
• Assist with compliance initiatives and documentation requests

Requirements:

• High School diploma/GED required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred
• 3+ years of Accounts Payable experience
• Experience processing high-volume invoices
• Experience with invoice coding, matching, payment processing, and vendor maintenance
• Experience preparing month-end accrual information and supporting reconciliations
• Strong understanding of accounts payable processes and procedures
• Proficiency in Microsoft Excel, Outlook, and accounting systems
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving abilities
• Ability to work independently and meet deadlines in a fast-paced environment

Preferred Qualifications:

• Experience with Oracle or similar ERP systems
• Experience processing payment runs, ACH payments, and vendor maintenance
• Experience supporting audits and compliance activities
• Knowledge of SOX controls and accounting best practices

Key Competencies:

• Accounts Payable
• Invoice Processing
• Vendor Management
• Oracle ERP
• Payment Processing
• Purchase Order Matching
• Month-End Close Support
• Accruals & Journal Entries
• Audit Support
• Internal Controls & Compliance
• Attention to Detail
• Communication & Problem Solving