Administrative Skills, Communication Skills, Customer Support/Service, Detail Oriented, Documentation, Employee Benefits, Follow Through, Google Apps, Logistics, Microsoft Excel, Microsoft Outlook, Organizational Skills, Presentation/Verbal Skills, Record Keeping, Spreadsheets, Time Management, Training Program, Training/Teaching, Travel Planning, Writing Skills
We're seeking a friendly, highly organized Part-Time Administrative Assistant to support our Training Manager. In this role, you'll handle travel coordination, training registrations, and the logistics that keep our training programs running smoothly. This is a great fit for someone with a customer service background who communicates clearly, enjoys helping others, and thrives in a remote, part-time environment.
This role is remote in Dallas, TX, but requires onsite visits every other week to the office. 8-10 hours per week total.
Description:
- Coordinate flight bookings and manage itineraries for trainers and attendees.
- Liaise with travel agencies and vendors to secure cost-effective, compliant travel options.
- Track travel confirmations, changes, and reimbursements as needed.
- Manage training registrations (invitations, sign-ups, confirmations, reminders).
- Maintain accurate attendee lists and support pre? and post?session communications.
- Assist with calendar scheduling, session links, and materials distribution.
- Prepare and update simple reports, trackers, and documentation.
- Monitor shared inboxes and respond to inquiries promptly and professionally.
- Maintain organized records in shared drives and collaboration tools.
Qualifications:- 1+ year of experience in customer service, administrative support, or coordination roles.
- Strong written and verbal communication skills; friendly, professional, and personable.
- Excellent organizational skills with high attention to detail and follow?through.
- Comfortable coordinating travel and working with travel agencies/vendors.
- Proficiency with email, calendars, spreadsheets (e.g., Outlook/Google Calendar, Excel/Sheets).
- Ability to work independently in a remote setting and manage time effectively.
- Ability to work 8-10 hours per week
Compensation:- $22/hr
- FGP offers contract employees benefits including minimum essential coverage insurance, a fixed indemnity plan and a 401k retirement plan once eligibility requirements are met