Part-Time Administrative Assistant

Philosophy has been part of the curriculum at Indiana University since its founding in 1820 . Our department emphasizes independent thought, rigor, self-reflection, and the application of reason to every problem, large and small. We aim to build and maintain an inclusive community in which everyone is safe and welcome and everyone can reach their full potential. Our department hosts and supports a Minorities and Philosophy (MAP) Chapter and an active undergraduate Philosophy Club . The Philosophy department's research profile is well balanced across all major areas of philosophical inquirywith a number of areas of particular strength. Our graduate program has been nationally recognized for research excellence for the past 50 years.

Job Summary

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.
• Processes out-of-pocket and travel reimbursements.
• Works closely with the Department Manager and the Graduate Coordinator to plan and coordinate department events such as the Colloquia Series and weekly department gatherings.
• Assists with publication of annual newsletter.
• Gathers and posts office hours.
• Assists Department Manager with purchasing.
• Maintains department calendars and social media.
• Assists Department Manager with other administrative needs as they arise for the department.

• High school diploma or equivalent (such as HSED or GED)

• Bachelor's degree

• 2 years of experience in a related field

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision-making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

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