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Part- Time Administrative Assistant for School Office (NE)(2026-2027)-St. Joan of Arc School, Aberdeen MD

AOB

Aberdeen, Maryland

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Customer Support/Service, Database Administration, Detail Oriented, Documentation Standards, Establish Priorities, File Maintenance, Fundraising, Google Apps, Mail Processing, Microsoft Office, Microsoft Outlook, Multitasking, Office Management, Operational Support, Operations, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Team Player, Travel Planning, Writing Skills
LOCATION
Aberdeen, Maryland
POSTED
12 days ago

St. Joan of Arc School in Aberdeen, Maryland is seeking a welcoming, organized, and detail-oriented part-time Administrative Assistant to join our school office team. This position plays a vital role in supporting the daily operations of the school by providing administrative and office support to students, families, faculty, and visitors.

The Administrative Assistant will perform a wide range of clerical, administrative, and customer service duties, helping to ensure the school office runs efficiently and professionally. The ideal candidate is personable, dependable, and committed to fostering a positive and supportive environment within our Catholic school community.

Join us in serving a vibrant school dedicated to academic excellence, faith formation, and student success.

Essential Functions

  • Greet office visitors in a friendly manner.
  • Provide information and support to parents, students, and staff as needed.
  • Assist with solving school/office problems with clarity and positivity.
  • Work with office staff to find solutions to parent inquiries.
  • Maintain records for the school office, including maintaining student files via paper and electronically.
  • Answering and assisting incoming office calls in a friendly, positive manner.
  • Create documents including correspondence and reports to other schools, businesses, and parents.
  • Schedule and coordinate meetings, appointments, events, and travel arrangements.
  • Assist parent volunteers with fundraising needs and events.
  • Sort and distribute incoming mail.
  • Maintain the VIRTUS database.
  • Maintain daily attendance, tardies, and other requests, entering this information into PowerSchool.
  • Assist with Admissions where necessary.
  • Collaborate on the preparation of documents for standardized testing.

Position Qualifications

  • Some college experience a plus.
  • 2-5 years' experience in an administrative support role.
  • Previous experience in an educational setting (preferred).
  • Proficient in Microsoft Office, including Microsoft Outlook, and Google Docs.
  • Knowledge of principles and practice of office management.
  • Commitment to exemplary customer service.
  • Strong written and verbal communication skills.
  • Desire to participate in on-going training.
  • Teamwork with an emphasis on flexibility and adaptability.
  • Effective problem solving, prioritization, and decision-making skills.
  • Attention to detail and accuracy.
  • Ability to deal with the ambiguity of handling new questions or problems that occur throughout the day.
  • The ability to juggle multiple projects at the same time.
  • Willingness to research previous solutions as a resource in solving current issues.
  • Punctuality.

Pay Range:  $16.00 - $17.00, Hourly 

Benefits: 

We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan. 

 

About the Company

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