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Skills
Administrative Skillsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Database Administrationunmatched
Detail Orientedunmatched
Documentation Standardsunmatched
Establish Prioritiesunmatched
File Maintenanceunmatched
Fundraisingunmatched
Google Appsunmatched
Mail Processingunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Multitaskingunmatched
Office Managementunmatched
Operational Supportunmatched
Operationsunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Record Keepingunmatched
Team Playerunmatched
Travel Planningunmatched
Writing Skillsunmatched
Description
St. John Catholic School, located in Westminster, Maryland, is seeking a dedicated and organized Part-Time Administrative Assistant to support the daily operations of the school office. This individual will perform a wide range of administrative and office support duties while serving as a welcoming, professional, and faith-centered representative of the school community. The ideal candidate will possess strong organizational, communication, and customer service skills, with the ability to maintain confidentiality and effectively manage multiple responsibilities in a collaborative educational environment. This position will work 24 hours per week.
Essential Functions
Greet office visitors in a friendly manner.
Provide information and support to parents, students, and staff as needed.
Assist with solving school/office problems with clarity and positivity.
Work with office staff to find solutions to parent inquiries.
Maintain records for the school office, including maintaining student files via paper and electronically.
Answering and assisting incoming office calls in a friendly, positive manner.
Create documents including correspondence and reports to other schools, businesses, and parents.
Schedule and coordinate meetings, appointments, events, and travel arrangements.
Assist parent volunteers with fundraising needs and events.
Sort and distribute incoming mail.
Maintain the VIRTUS database.
Maintain daily attendance, tardies, and other requests, entering this information into PowerSchool.
Assist with Admissions where necessary.
Collaborate on the preparation of documents for standardized testing.
Position Qualifications
Some college experience a plus.
2-5 years' experience in an administrative support role.
Previous experience in an educational setting (preferred).
Proficient in Microsoft Office, including Microsoft Outlook, and Google Docs.
Knowledge of principles and practice of office management.
Commitment to exemplary customer service.
Strong written and verbal communication skills.
Desire to participate in on-going training.
Teamwork with an emphasis on flexibility and adaptability.
Effective problem solving, prioritization, and decision-making skills.
Attention to detail and accuracy.
Ability to deal with the ambiguity of handling new questions or problems that occur throughout the day.
The ability to juggle multiple projects at the same time.
Willingness to research previous solutions as a resource in solving current issues.
Punctuality.
Pay Range: $18.00 - $22.00, Hourly
Benefits:
We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan.