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Part-Time Administrative Assistant

Burnett Specialists

  • The Woodlands, TX
  • 1 day ago
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    Skills

    • Administrative Skillsunmatched
    • Administrator Documentationunmatched
    • Billingunmatched
    • Calendar Managementunmatched
    • Communication Skillsunmatched
    • Data Entryunmatched
    • Detail Orientedunmatched
    • Document Managementunmatched
    • Establish Prioritiesunmatched
    • Event Managementunmatched
    • Executive Assistant Skills unmatched
    • Expense Reporting Softwareunmatched
    • Expense Reportsunmatched
    • Follow Throughunmatched
    • Leadershipunmatched
    • Logisticsunmatched
    • Microsoft Excelunmatched
    • Microsoft Officeunmatched
    • Microsoft Outlookunmatched
    • Microsoft PowerPointunmatched
    • Microsoft Wordunmatched
    • Multitaskingunmatched
    • Operational Supportunmatched
    • Order Suppliesunmatched
    • Organizational Skillsunmatched
    • Plan Meetingsunmatched
    • Presentation/Verbal Skillsunmatched
    • Problem Solving Skillsunmatched
    • Project/Program Coordinationunmatched
    • Purchase Ordersunmatched
    • Spreadsheetsunmatched
    • Team Playerunmatched
    • Time Managementunmatched
    • Travel Planningunmatched
    • Writing Skillsunmatched

    Description

    Position Summary
    Our client is seeking a professional and highly organized Temporary Administrative Assistant to provide administrative support to two Vice Presidents and several Directors. This role requires a proactive individual with exceptional organizational skills, the ability to manage multiple priorities, and a high level of professionalism when handling confidential information. The ideal candidate will be detail-oriented, resourceful, and capable of working independently while supporting a fast-paced executive team.
    Key Responsibilities
    • Provide comprehensive administrative support to two Vice Presidents and multiple Directors, ensuring efficient day-to-day operations.
    • Manage complex calendars by scheduling meetings, coordinating appointments, and resolving scheduling conflicts.
    • Coordinate internal and external meetings, including conference room reservations, virtual meeting setup, agendas, and meeting logistics.
    • Prepare, edit, and format correspondence, reports, presentations, spreadsheets, and other business documents.
    • Maintain organized electronic and physical filing systems while ensuring the confidentiality of sensitive business information.
    • Coordinate travel arrangements, including flights, hotels, ground transportation, and itinerary preparation, as needed.
    • Process expense reports and assist with purchase requisitions, invoices, or other administrative documentation.
    • Monitor and prioritize incoming emails, mail, and requests, ensuring timely follow-up and communication.
    • Serve as a liaison between executives, internal departments, and external vendors or business partners.
    • Assist with special projects, event coordination, and departmental initiatives as assigned.
    • Order office supplies and support general office operations to ensure an organized and efficient work environment.
    • Perform general administrative duties including copying, scanning, filing, document preparation, and data entry.
    Qualifications
    • 3+ years of administrative or executive support experience, preferably supporting senior leadership.
    • Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
    • Excellent organizational, time management, and multitasking skills.
    • Strong written and verbal communication skills with a professional demeanor.
    • Ability to exercise discretion and maintain confidentiality when handling sensitive information.
    • Highly detail-oriented with excellent problem-solving and follow-through skills.
    • Ability to work independently while effectively managing competing priorities in a fast-paced environment.
    Preferred Qualifications
    • Experience supporting executive-level leadership within a corporate environment.
    • Experience coordinating meetings, travel arrangements, and executive calendars.
    • Familiarity with expense reporting systems and document management software is a plus.
    Why You'll Love This Opportunity
    • Competitive hourly pay
    • Flexible part-time schedule (3 days per week)
    • Opportunity to support executive leadership within a professional corporate environment
    • Gain valuable experience while contributing to a collaborative and dynamic team 


    HOUWD51

    Numbers & Facts

    LocationThe Woodlands, TX

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