Position Summary Our client is seeking a professional and highly organized Temporary Administrative Assistant to provide administrative support to two Vice Presidents and several Directors. This role requires a proactive individual with exceptional organizational skills, the ability to manage multiple priorities, and a high level of professionalism when handling confidential information. The ideal candidate will be detail-oriented, resourceful, and capable of working independently while supporting a fast-paced executive team. Key Responsibilities
Provide comprehensive administrative support to two Vice Presidents and multiple Directors, ensuring efficient day-to-day operations.
Manage complex calendars by scheduling meetings, coordinating appointments, and resolving scheduling conflicts.
Coordinate internal and external meetings, including conference room reservations, virtual meeting setup, agendas, and meeting logistics.
Prepare, edit, and format correspondence, reports, presentations, spreadsheets, and other business documents.
Maintain organized electronic and physical filing systems while ensuring the confidentiality of sensitive business information.
Coordinate travel arrangements, including flights, hotels, ground transportation, and itinerary preparation, as needed.
Process expense reports and assist with purchase requisitions, invoices, or other administrative documentation.
Monitor and prioritize incoming emails, mail, and requests, ensuring timely follow-up and communication.
Serve as a liaison between executives, internal departments, and external vendors or business partners.
Assist with special projects, event coordination, and departmental initiatives as assigned.
Order office supplies and support general office operations to ensure an organized and efficient work environment.
Perform general administrative duties including copying, scanning, filing, document preparation, and data entry.
Qualifications
3+ years of administrative or executive support experience, preferably supporting senior leadership.
Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Excellent organizational, time management, and multitasking skills.
Strong written and verbal communication skills with a professional demeanor.
Ability to exercise discretion and maintain confidentiality when handling sensitive information.
Highly detail-oriented with excellent problem-solving and follow-through skills.
Ability to work independently while effectively managing competing priorities in a fast-paced environment.
Preferred Qualifications
Experience supporting executive-level leadership within a corporate environment.
Experience coordinating meetings, travel arrangements, and executive calendars.
Familiarity with expense reporting systems and document management software is a plus.
Why You'll Love This Opportunity
Competitive hourly pay
Flexible part-time schedule (3 days per week)
Opportunity to support executive leadership within a professional corporate environment
Gain valuable experience while contributing to a collaborative and dynamic team
HOUWD51
Numbers & Facts
Location
The Woodlands, TX
Skills
Administrative Skillsunmatched
Administrator Documentationunmatched
Billingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Data Entryunmatched
Detail Orientedunmatched
Document Managementunmatched
Establish Prioritiesunmatched
Event Managementunmatched
Executive Assistant Skills unmatched
Expense Reporting Softwareunmatched
Expense Reportsunmatched
Follow Throughunmatched
Leadershipunmatched
Logisticsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Operational Supportunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Project/Program Coordinationunmatched
Purchase Ordersunmatched
Spreadsheetsunmatched
Team Playerunmatched
Time Managementunmatched
Travel Planningunmatched
Writing Skillsunmatched
🎯
Be found by employers
5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.