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Part-Time Administrative Assistant

Avoca School District 37

Wilmette, IL

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JOB DETAILS
SALARY
$21.50–$23.50 Per Hour
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Conferences, Customer Support/Service, Detail Oriented, Equipment Maintenance/Repair, Flexible Spending Accounts, Information Technology & Information Systems, Interpersonal Skills, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multilingual, Nursing, Office Equipment, Operational Strategy, Organizational Skills, People Management, Physical Demands, Presentation/Verbal Skills, Purchase Orders, School Attendance, Security Monitoring, Security Software, Social Media, Student Services, Telephone Skills, Time Management, Writing Skills
LOCATION
Wilmette, IL
POSTED
Today
Position Type:
Secretarial/Clerical/Secretary

Date Posted:
4/22/2026

Location:
Marie Murphy School

Date Available:
07/30/2026

Closing Date:
05/22/2026
PART-TIME ADMINISTRATIVE ASSISTANT

CLASSIFICATION: Non-exempt; Part-time, 20 hours/week; 10-month

REPORTS TO: Principal

SUMMARY:

The Administrative Assistant facilitates the efficient and professional operation of the Principal and front office by performing various clerical and administrative tasks.

ESSENTIAL FUNCTIONS:
  • Welcomes and manages visitors while enforcing school safety protocols, including screening (e.g. Raptor)
  • Answer and transfer phone calls, screening and taking messages when necessary
  • Oversees the management of staff absences and utilizes absence management software to coordinate and schedule substitutes
  • Provides a range of student support services, including, but not limited to, student attendance, lunch, bus duty
  • Manages and processes purchase order requests through our Skyward program
  • Coordinates and schedules meetings, travel, conferences, and appointments for the Principal and/or assigned staff
  • Maintains the calendars for the building, Principal, and/or designated individuals/departments
  • Assists in planning and scheduling school events and activities
  • Processes incoming funds, documents, and items at the building level, ensuring accurate handling and timely distribution
  • Responds to and resolves inquiries and questions as directed from students, parents/guardians, staff, and administrators
  • Execute all written, verbal, mail, and electronic communication, as directed, including internal and external correspondence
  • Accurately and confidentially maintains physical and electronic databases and filing systems and student records
  • Manages student registration and creates class rosters for Grades 6-8
  • Maintain the confidentiality of students, employees, and other sensitive District information
  • Procures and maintains office supplies and coordinates maintenance of office equipment
  • Collaborates with other departments to complete some office functions
  • Assist in the nurse's office as needed
  • Perform occasional off-campus errands
SKILLS/ABILITIES:
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Proficient in Google Suite (e.g. Word, Excel, PowerPoint) and Google Workspace (e.g. Docs, Sheets, Slides)
  • Proficient in student information systems (e.g. PowerSchool)
  • Proficient in absence management software (i.e. Frontline, Red Rover)
  • Able to use security management software (i.e. Raptor, CrisisGo)
  • Ability to work independently and flexibly
  • Ability to learn, interpret, and apply policies and procedures
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
PREFERRED SKILLS:
  • Basic visual content design (e.g. Canva, Ideogram)
  • Basic social media management
  • Bilingual
EDUCATION AND EXPERIENCE:
  • High school diploma or equivalent required; Associate's degree preferred
  • Some experience in an administrative role, preferably in an educational setting (preferred, not required)
PHYSICAL REQUIREMENTS
  • Prolonged periods sitting at a desk and working on a computer
  • Standing, bending, kneeling, crouching, and walking
  • Some lifting, carrying, pushing, and pulling up to 15 lbs.
OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

COMPENSATION

$21.50-$23.50 per hour, commensurate with skills and years of experience.

BENEFITS
  • Paid Time Off: 2 Personal Days + 10 Sick Days
  • IMRF Pension
  • Medical, Dental, Vision
  • Basic Life Insurance
  • Flexible Spending Account Plan
  • 403b/457b Contribution

About the Company

A

Avoca School District 37

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