Part-Time Administrative Assistant

Part-Time Administrative Assistant

Classification: Non-exempt; Part-time, 20 hours/week; 10-month

Reports To: Principal

Summary

The Administrative Assistant facilitates the efficient and professional operation of the Principal and front office by performing variousclerical and administrative tasks.

Essential Functions

• Welcomes and manages visitors while enforcing school safety protocols, including screening (e.g. Raptor)
• Answer and transfer phone calls, screening and taking messages when necessary
• Oversees the management of staff absences and utilizes absence management software to coordinate and schedule substitutes
• Provides a range of student support services, including, but not limited to, student attendance, lunch, bus duty
• Manages and processes purchase order requests through our Skyward program
• Coordinates and schedules meetings, travel, conferences, and appointments for the Principal and/or assigned staff
• Maintains the calendars for the building, Principal, and/or designated individuals/departments
• Assists in planning and scheduling school events and activities
• Processes incoming funds, documents, and items at the building level, ensuring accurate handling and timely distribution
• Responds to and resolves inquiries and questions as directed from students, parents/guardians, staff, and administrators
• Execute all written, verbal, mail, and electronic communication, as directed, including internal and external correspondence
• Accurately and confidentially maintains physical and electronic databases and filing systems and student records
• Manages student registration and creates class rosters for Grades 6-8
• Maintain the confidentiality of students, employees, and other sensitive District information
• Procures and maintains office supplies and coordinates maintenance of office equipment
• Collaborates with other departments to complete some office functions
• Assist in the nurse's office as needed
• Perform occasional off-campus errands

Skills/Abilities

• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Proficient in Google Suite (e.g. Word, Excel, PowerPoint) and Google Workspace (e.g. Docs, Sheets, Slides)
• Proficient in student information systems (e.g. PowerSchool)
• Proficient in absence management software (i.e. Frontline, Red Rover)
• Able to use security management software (i.e. Raptor, CrisisGo)
• Ability to work independently and flexibly
• Ability to learn, interpret, and apply policies and procedures
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Basic visual content design (e.g. Canva, Ideogram)
• Basic social media management
• Bilingual

Education and Experience

High school diploma or equivalent required; Associate's degree preferred Some experience in an administrative role, preferably in an educational setting (preferred, not required)

Physical Requirements

Prolonged periods sitting at a desk and working on a computer Standing, bending, kneeling, crouching, and walking Some lifting, carrying, pushing, and pulling up to 15 lbs.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Compensation

$21.50-$23.50 per hour, commensurate with skills and years of experience.

Benefits

Paid Time Off: 2 Personal Days + 10 Sick Days IMRF Pension Medical, Dental, Vision Basic Life Insurance Flexible Spending Account Plan 403b/457b Contribution