Part-Time Administrative Specialist (Receptionist/Medical Records) - Magers Family Health and Wellness Center

Posting Details

Position Information

Position Title Part-Time Administrative Specialist (Receptionist/Medical Records) - Magers Family Health and Wellness Center Work Location Springfield Campus Out-of-State Employment

Out-of-state employment is limited to Arkansas, Virginia, Maryland, and Washington, D.C., and subject to supervisor approval.

Department Magers Family Health and Wellness Center Pay Grade Unclassified Proposed Salary $15.00/hour Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

General Function

The Administrative Specialist works in depth with programs, processes, or services that are provided by the department, in contrast to Administrative Assistants who provide administrative support services to a supervisor or for the department as a whole. The Administrative Specialist may provide customer service requiring in depth knowledge and understanding of programs, processes, or services, administer varied or related processes, and/or provide specialized information related to programs, processes, or services provided by the department. Administrative Specialists perform a wide variety of services and may function as clinic assistants, process and maintain records of clinical experience placements, support specified classes and training programs, process applications for admission to various programs, registrations, and course enrollments, provide support services for academic programs and events, human resource programs and processes, and academic records processes, prepare materials and arrange events, consultations, or interviews, coordinate the maintenance and use of University assets, issue permits, process parking tickets and appeals, etc.

Description of Primary Duties

1. Supports the programs and services provided by the department by performing varied or related processes such as creating and maintaining databases and websites, extracting desired information from databases or websites, and monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc.

2. Provides customer service by providing specialized information to students, fellow employees, and the public about programs, policies, services, and/or processes provided by the department.

3. May administer a process by determining the appropriate procedures to utilize, assuring completion of steps or sub-processes, monitoring compliance to standards or criteria, and providing desired output or results.

4. May maintain complex or large filing systems by filing and supervising filing, monitoring compliance with procedures, organizing the contents of files, and planning purging and storage schedules.

5. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

6. Helps to ensure the overall success of the department by performing all other duties as assigned.

Magers Health and Wellness Hours: Monday-Friday 8:00 am -5:00pm

Part-time Administrative Specialist will work approximately 10-20 hours a week

Minimum Acceptable Qualifications

Education/Experience: A high school diploma or the equivalent and general office experience or an equivalent combination of education and general office experience is required.

Skills: Keyboarding skills are required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.

Additional Qualifications Special Instructions to Applicants

Magers Health and Wellness Hours are Monday-Friday 8:00am-5:00 pm. ThePart-time Administrative Specialist will work approximately 20 hours a week, to be determined at time of hire.

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Compliance@MissouriState.edu, 417-836-4252.

Background Check Statement

Employment will require a criminal background check at University expense.

HR Representative Crystal Ponder

Posting Detail

Open Date 09/09/2026 Close Date Open Until Filled Yes Posting Number 20260038PTS Quick Link for Posting https://jobs.missouristate.edu/postings/88104

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this vacancy?

• Indeed

• Linkedin

• Missouri State University Website

• Google

• Employee Referral

• Job Alerts

• HigherEdJobs.com

• Personal Contacts / Networking

• Job Board (CareerBuilder.com, Monster, etc.)

• Other

• • Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

(Open Ended Question)

• • Do you have a High School Diploma or Equivalent?
• Yes
• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter
• Certificate/License-1
• Unofficial Transcripts - 1
• Letter of Recommendation-1 (Non-confidential)
• Letter of Recommendation-2 (Non-confidential)
• Letter of Recommendation-3 (Non-confidential)