Part-Time Administrative Support Coordinator

Department

DEAN MED-MEDICAL STUDENT EDUCA (IN-DMSE-IUINA)

Department Information

The Service Learning Coalition (SLC) is a student-led group that fosters student leadership through engagement with community service learning experiences. SLC provides opportunities for students to gain skills in leadership, peer mentoring and assessment while engaging with their community through service. SLC works with IU School of Medicine service learning professionals to foster and develop strong community relationships.

Indiana University School of Medicine (IUSM) is a national leader in medical research and education. With more than 60 academic departments and specialty divisions across 9 campuses statewide and strong clinical partnerships with Indianas most advanced hospitals and physician networks, the school is continuously advancing its mission to prepare healers and transform health in Indiana and throughout the world.

Job Summary

Department Specific Responsibilities

• Assists the Director of Medical Service Learning (SLC) at Indiana University School of Medicine (IUSM).
• Schedules meetings, manages calendar, and prepares meetings for the Director. (Microsoft Outlook, Teams and Zoom) Organizes travel and reimbursement for the Director and occasionally medical students.
• Assists with background checks for AmeriCorps, which involves carefully managing the entire process based on grant audit standards.
• Assists with Service-Learning funded events and purchase requests which involves attention to detail, careful planning, and meeting deadlines. Financial management/budget tracking (Excel).
• Assists with Friday office coverage in IUSM Student Affairs Office.
• Tracks and analyzes of program data (Excel).
• Develops infographics and other graphics for reports and presentations (Excel/PowerPoint).
• Brings innovation, creativity, and energy to the role to help the mission of the program.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Some college

SKILLS

Required

• Experience managing complex calendars, scheduling meetings, and coordinating appointments using Microsoft Outlook, Teams, Zoom, or similar platforms.
• Experience using Microsoft Excel for data entry, budget tracking, reporting, and data analysis.
• Experience arranging travel, processing reimbursements, and coordinating logistics for staff, faculty, students, or executives.
• Experience maintaining confidential records and handling sensitive information with a high degree of discretion.
• Experience managing multiple projects simultaneously while meeting deadlines and maintaining attention to detail.
• Experience processing forms, documentation, or compliance-related activities in accordance with established policies and procedures.

Preferred

• Extremely organized and detail-oriented.
• Excellent at deadlines, sending reminders.
• Strong ability to take initiative and follow-up on things.
• Marketing experience.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position is not eligible for visa sponsorship.

Work Location

Medical Education and Research Building.

350 West 14th Street, Indianapolis, Indiana 46202

This is a in-person position.

Advertised Salary

$15.00 -$17.00 per hour.

Work Hours

15-18 hours per week.

Hours: 10:00 AM-6:00 PM (3 to 4 days a week), start time is flexible but no earlier than 10:00AM.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support

Telephone: 812-856-1234