Part-Time Engagement and Arts Projects Coordinator (Project Management Coordinator)

Department

FINE ARTS (NW-FINA-IUNWA)

Department Information

One of the 7campuses of Indiana University (IU), IU Northwest is located in metropolitan Northwest Indiana, approximately 30 miles southeast of Chicago and 10 miles from the Indiana Dunes National Park. The campus has a student population of approximately 3,500 degree-seeking students and 1,800 dual-credit students and has been recognized by the Department of Education as a minority and Hispanic-serving institution. The campus offers Associate, Baccalaureate, and Masters degrees from the College of Arts and Sciences, the College of Health and Human Services, the School of Business and Economics, the School of the Arts, and the School of Education. The campus is also host to IU School of Medicine-Northwest-Gary, the regions only 4-year medical doctorate program. As a student-centered campus, IU Northwest is committed to academic excellence characterized by a love of ideas and achievement in learning, discovery, creativity, research, and community engagement.

Job Summary

We are seeking a dynamic and motivated Engagement and Arts Projects Coordinator to contribute to our efforts to grow our engagement with our audiences and recruit new students into our arts programs. The person in this position will play a key role in facilitating community engagement and co-curricular arts programming, supporting events that shape our students academic journeys.

Department-Specific Responsibilities

• Assists with execution of outreach, marketing, and communication strategies.
• Manages the Arts Programming and School of the Arts digital presence, including its website, social media platforms, newsletters, and internal campus announcements.
• Works with the Director of Arts Programming and Engagement to build on our engagement plan with new events, engagement pathways, partnerships, and incentive programs.
• Maintains a database of outreach email and newsletter lists of local teachers and community partners, including outreach status and follow-up calls and emails.
• Assists with planning arts events, including submitting work orders, catering requests, and coordinating event staff.
• Represents School of the Arts at community events.
• Distributes materials in assigned areas, businesses, churches, and other community locations.
• Maintains logs of areas/locations visited by retaining menus, brochures, and other materials from assigned locations.

General Responsibilities

• Provides experienced assistance with project management activities, resource allocation, and communication.
• Develops a schedule designed to meet necessary deadlines and communicates with team members.
• Monitors project progress and handles highly complex issues that arise.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Allocates tasks and assignments to lower-level appointed staff and monitors their performance.
• Performs a variety of administrative skills and prepares correspondence related to the project.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 4 years of relevant experience

SKILLS

Required

• Demonstrated project management skills.
• Proficient in English written and verbal communication skills.
• Excellent collaboration and team-building skills.
• Demonstrated time management and priority-setting skills.
• Effective interpersonal skills.
• Ability to lead/manage others.
• Ability to drive multiple projects to successful completion.

Preferred

• Strong organizational, project management skills.
• Entrepreneurial mindset with respect to the development of engaging arts events and programs.
• Proficiency in social media management tools and strategies.
• Background in the arts or museums is a plus.
• Ability to create compelling content for a variety of audiences.
• Strong administrative skills, including data entry, reporting, and record-keeping.
• Social media expertise, and a passion for the arts.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU Northwest Campus

Gary, Indiana

This is an in-person position.

Advertised Salary

$19.14 - $30.63 per hour

Work Hours

20 hours per week, split across 3-4 days.

Hours are flexible around planned university events and programs.

There may be the possibility of overtime to meet requirements to be at on-campus events during or after hours.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

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Telephone: 812-856-1234