Part-Time Instructional Materials and Mail Distribution Clerk (possible positions)

Title: Part-Time Instructional Materials and Mail Distribution Clerk

Supervisor: Director of Instructional Programs

Start Date: TBD

Salary: CCBOE Salary Schedule

FLSA Status: Non-Exempt

Additional Job Information: Part-Time (as needed / no benefits)

Job Goals:

• Responsible for the timely delivery and collection of interoffice mail, district documents, and instructional materials between schools and district facilities.
• Manages daily operations of the district bookroom, including receiving, organizing, inventorying, and distributing textbooks, workbooks, instructional supplies, and other educational materials.

Minimum Qualifications:

• High school diploma or equivalent required.
• Valid Alabama driver's license with a satisfactory driving record.
• Ability to meet suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
• Experience in inventory control, warehouse operations, delivery services, or related field preferred.
• Ability to operate computers and inventory management software.
• Strong organizational and recordkeeping skills.
• Knowledge of inventory control and distribution procedures.
• Ability to accurately track and maintain inventory records.
• Ability to follow delivery schedules and meet deadlines.
• Strong attention to detail and accuracy.
• Effective communication and customer service skills.
• Ability to maintain confidentiality regarding district information.
• Work is performed in a warehouse/bookroom setting, district facilities, and school locations.
• Frequent travel between district sites is required.
• Ability to operate a motor vehicle safely in various weather conditions.
• Exposure to varying temperatures, loading docks, storage areas, and outdoor conditions may occur.
• Ability to work independently and manage multiple tasks efficiently.
• Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
• Ability to lift, carry, push, and pull materials weighing up to 50 pounds.
• Ability to stand, walk, bend, reach, and perform repetitive movements for extended periods.
• Ability to load and unload materials from vehicles and storage areas.
• Ability to be punctual and in regular attendance.
• Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions:

• Demonstrates support for the school system and its vision, goals, and priorities.
• Transport interoffice mail, district correspondence, packages, and supplies between schools, departments, and central office locations.
• Maintain assigned delivery routes and schedules to ensure timely and accurate delivery of materials.
• Pick up and deliver confidential documents in accordance with district procedures.
• Load, unload, and transport materials using appropriate safety procedures.
• Maintain delivery logs and records as required.
• Report vehicle maintenance needs, accidents, or safety concerns promptly.
• Receive, inspect, and process incoming shipments of textbooks, instructional materials, and supplies.
• Organize and maintain bookroom inventory in an orderly and accessible manner.
• Distribute textbooks, workbooks, and instructional materials to schools and departments.
• Maintain accurate inventory records using district inventory management systems.
• Assist with textbook check-in, check-out, and redistribution processes.
• Conduct periodic inventory counts and assist with end-of-year inventory audits.
• Prepare materials and supplies for delivery to schools and district departments.
• Identify damaged, outdated, or missing materials and report discrepancies.
• Operate district vehicles safely and in compliance with all traffic laws and district policies.
• Maintain cleanliness and organization of the bookroom, storage areas, and delivery vehicle.
• Assist with special projects, district-wide distributions, and warehouse operations as assigned.
• Provide courteous and professional service to school and district personnel.
• Maintains confidentiality regarding student/school/workplace matters in accordance with state and federal law.
• Demonstrates initiative in identifying opportunities for improvement in areas of responsibility.
• Responds to inquiries and requests in a timely and positive manner.
• Maintains and submits required reports, records, and correspondence in a timely and accurate manner.
• Properly cares for equipment and material resources of the school system.
• Adheres to school system rules, administrative procedures, local Board policies and state, federal and local laws.
• Reports absences and takes leave in accordance with Board policies and procedures; prepares for substitutes according to Board policies and school procedures.
• Performs any other job-related duties as assigned by Supervisor(s).

Terms of Employment/Salary: As established by the Board and applicable state law.

Evaluation: Performance will be evaluated in accordance with the Board's policy on evaluation of personnel.

Equal Employment Opportunity:

The Cullman County Board of Education (CCBOE) is an equal opportunity employer. Personnel actions and decisions will be made without regard to factors or considerations prohibited by federal or state law, including but not limited to race, gender, age, disability, national origin, citizenship, and religious preference. Complaints or inquiries regarding compliance with state and federal equal opportunity employment laws should be directed to the Human Resources Director at (256) 734-2933 or to Cullman County Board of Education, 402 Arnold Street, N.E., Cullman, AL 35055.

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. This job description is not a contract and is not intended to be a contract. The Cullman County Board of Education reserves the right to amend the job description as needed.