Job Description
Job Title: Administrative Assistant/Office ManagerLocation: Columbia, MD (on-site)Hours: Part time, 24 hours per week (to start, with potential to develop into full-time) – flexible schedule during the weekdaysPay: $24/hourBenefits: Vision and dental insurance (day 1), health insurance (day 60), options for long/short term disability, accident insurance, critical illness, and life insurance. Type of Hire: Temp to Hire
Description:
This position is an administrative assistance / office manager for an independent insurance agency.Essential Job Functions:
- Performs general secretarial tasks including, but not limited to, typing, maintaining records, logs and databases; scanning documents, managing electronic files, distributing mail, etc.
- Answers telephone communications, forwards to appropriate individuals and / or records messages
- Communicates in a positive and effective manner with staff, customers and other 3rd parties
- Other duties as assigned
Examples of Work:
- Greets onsite visitors and responds to general customer inquiries
- Sorts and distributes mail to the appropriate individual
- Answers the telephone, assists customers, forwards to the appropriate individual, and documents written and oral messages
- Compiles and maintains data, customer / insurance policy records within agency’s management system
- Runs daily, weekly and monthly reports
- Sets up action items / tasks for appropriate individuals
- Processes, distributes and stores certificates of insurance
- Provides customer outreach for payment and documentation assistance / reminders
- Operates computer and other office equipment
- Inventories, receives, and issues supplies
Minimum Qualifications:
Experience:One year of general office experience. Must be able to type at a productive rate of speed.Education:- High school diploma or equivalent.
- Graduation from an accredited university or college with a minimum of an Associate’s Degree preferred.
Required Knowledge, Skills and Abilities:
- Completion of paid insurance licensing course followed by obtaining MD property & casualty insurance license within first 60 days (if not already licensed)
- Experience with web-based and Apple applications
- Knowledge and skill in all aspects of word processing, PDF, and spreadsheet programs
- Ability to type and prepare correspondence
- Must be highly detail-oriented and organized
- Ability to maintain efficient office procedures and a system for keeping track of requested actions and reports
- Ability to maintain confidentiality
- Ability to perform general clerical duties
- Knowledge of business English, spelling, punctuation and grammar, and office procedures
- Ability to be able to monitor and meet deadlines
- Ability to communicate clearly and concisely, both orally and in writing, with colleagues, customers, insurance companies and 3rd parties
- Ability to coordinate daily activities or schedule
- Ability to be flexible and adaptable in a variety of situations and remain calm under trying circumstances
- Ability to work with frequent interruptions and perform multiple tasks simultaneously
Other Desirable Qualifications:
- Active property & casualty insurance license in the state of MD
- Experience with SalesForce
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Numbers & Facts
| Location | Columbia, MD |
| Industry | Staffing/Employment Agencies |
| Company Size | 100 to 499 employees |
| Year Founded | 1999 |
| Website | http://levelonepersonnel.com/ |
About Company
Level One Personnel combines state-of-the-art staffing expertise and technology with personalized service to our clients. Level One Personnel services range from traditional temporary placement to partnering with companies to help them plan their long term contingent workforce needs. As a small agency we are able to focus our attention on our client’s specific needs and provide the absolute best candidates and customer service available in the industry.
Level One Personnel aggressively recruits, screens and tests applicants to insure that only qualified candidates are provided to our clients. We pride ourselves on establishing on-going relationships with our candidates and our clients, allowing us to find the best fit for long-term career satisfaction. By matching the right person with the right job, Level One insures a win-win situation for business clients and employees.
Skills
- Administrative Skillsunmatched
- Adobe Acrobatunmatched
- Appleunmatched
- Communication Skillsunmatched
- Customer Support/Serviceunmatched
- Data Collectionunmatched
- Dental Insuranceunmatched
- Detail Orientedunmatched
- Develop and Maintain Customersunmatched
- Disability Insuranceunmatched
- Documentationunmatched
- English Languageunmatched
- File Managementunmatched
- Health Insuranceunmatched
- High School Diplomaunmatched
- Insuranceunmatched
- Insurance Documentationunmatched
- Licensingunmatched
- Life Insuranceunmatched
- Mail Processingunmatched
- Multitaskingunmatched
- Office Equipmentunmatched
- Office Managementunmatched
- Organizational Skillsunmatched
- Prepare Correspondenceunmatched
- Property and Casualty Insuranceunmatched
- Record Keepingunmatched
- Salesforce.comunmatched
- Spreadsheetsunmatched
- Telephone Skillsunmatched
- Time Managementunmatched
- Typingunmatched
- Word Processingunmatched
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