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Part time Payroll & Expense Reporting Coordinator | $25.00 per hour 839222

Helpmates

Irvine, CA

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JOB DETAILS
SALARY
SKILLS
Accounting, Administrative Skills, Bookkeeping, Communication Skills, Corporate Policies, Customer Support/Service, Data Entry, Detail Oriented, Employee Terminations, Establish Priorities, Expense Management, Expense Reporting Software, Expense Reports, Expense Tracking, Finance, High School Diploma, Journal Entries, Maintain Compliance, Microsoft Excel, Microsoft Office, Multitasking, Organizational Skills, Payroll Accounting, Payroll Administration, People Management, Presentation/Verbal Skills, Printing, Record Keeping, Reimbursement Guidelines, SAP, Staff Training, Systems Administration/Management, Time Management, Writing Skills
LOCATION
Irvine, CA
POSTED
3 days ago

Payroll & Expense Reporting Coordinator — Urgently hiring in Irvine!

Job Title: Payroll and Expense Reporting Coordinator
Pay: $25.00 per hour
Hours: 9:00am-1:00pm (20 hours per week)
Start Date: ASAP

Looking for a flexible part-time opportunity? Join a dynamic team supporting accounting and payroll functions as a Payroll & Expense Reporting Coordinator in Irvine, CA, and make an impact every day.

As a Payroll & Expense Reporting Coordinator, you'll play a vital role in managing employee expenses, supporting payroll activities, and maintaining accurate financial records. You’ll work closely with the accounting and payroll teams to ensure processes run smoothly and efficiently.

What You'll Do

As a Payroll & Expense Reporting Coordinator, you will be responsible for:
  • Processing employee expense reports in SAP Concur, ensuring compliance with company policies.
  • Creating and maintaining employee Concur accounts, including setting up and removing system access for new and terminating employees.
  • Training new employees on the SAP Concur expense reporting system.
  • Reviewing submitted expense reports for accuracy, completeness, and policy adherence.
  • Following up on missing receipts, additional documentation, or clarification needed from employees.
  • Monitoring rejected expense reports and assisting employees with corrections and resubmissions.
  • Responding to employee questions regarding expense reports and Concur system access.
  • Approving expense reports within established guidelines and preparing reimbursement batches for payment.
  • Supporting payroll processes by printing, organizing, and maintaining payroll reports.
  • Archiving historical payroll records, including prior-year documentation.
  • Assisting with semi-monthly payroll reporting and updating payroll check types as directed.
  • Providing administrative support for payroll projects and related accounting tasks.


What You'll Bring
The ideal candidate for this role will have:
  • High School Diploma or GED required; an Associate degree in Accounting, Finance, or a related field is a plus.
  • 1-2 years of experience in accounting, bookkeeping, payroll, or expense reporting.
  • Preferred bookkeeping experience and general accounting knowledge, including journal entries.
  • Experience with SAP Concur highly desirable.
  • Intermediate proficiency in Microsoft Excel and Microsoft Office.
  • Strong attention to detail and accuracy in data entry.
  • Excellent organizational and time-management skills.
  • Effective written and verbal communication skills.
  • A positive, proactive, and customer-service-oriented attitude.
  • Ability to prioritize multiple tasks in a fast-paced environment.
  • Ability to handle sensitive financial information with confidentiality.


Why Join Us in Irvine?
  • Enjoy a flexible part-time schedule supporting key financial processes.
  • Work collaboratively within a supportive team environment.
  • Opportunity to develop your accounting and payroll skills.
  • Gain valuable experience in expense reporting and payroll administration.


Location & Schedule:
This position is hybrid in Irvine, CA, working Monday through Friday from 9:00am to 1:00pm, totaling 20 hours per week.


Ready to Take the Next Step?
If you're ready to start a rewarding part-time role supporting payroll and expense reporting functions in Irvine, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now! 

About the Company

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Helpmates

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