Part-time Payroll Specialist (UKG Pro) - HYBRID

NOVA Engineering and Environmental is currently seeking a Part-time Payroll Specialist in our Kennesaw, Georgia office. This is a hybrid role reporting directly to the Vice President, Human Resources.

The part-time Payroll Specialist is responsible for end-to-end payroll operations, ensuring accurate, timely, and compliant payroll processing. This role requires deep expertise with UKG Pro payroll system, strong analytical skills, and the ability to support a diverse workforce The ideal candidate thrives in a collaborative, deadline-driven environment and brings a high level of precision, confidentiality, and customer service.

The part-time Payroll Specialist is expected to work up to 24 hours during payroll weeks, with fewer hours during non-payroll weeks. It is an excellent opportunity for an experienced payroll professional reentering the workforce or seeking improved work-life balance through a part-time schedule.

RESPONSIBILITIES:

Payroll Processing

• Process biweekly payroll for salaried and hourly employees using UKG Pro, ensuring accuracy, timeliness and compliance with federal, state, and local regulations.

• Post weekly timesheets in Deltek Vantagepoint ERP system; review and validate timesheets for accuracy in recording overtime, holidays and other special considerations.

• Maintain payroll records in UKG Pro, including earnings, deductions, garnishments, and adjustments.

• Ensure accurate benefit deductions through review and reconciliation of missed deductions, prorating calculations, and processing updates for each biweekly payroll.

• Review and reconcile payroll reports prior to final submission; proactively identify and resolve discrepancies.

• Ensure accurate tax treatment for multi-state employees and F-1 visa holders.

Compliance & Reporting

• Serve as the subject matter expert for payroll processes, system functionality, and compliance, ensuring adherence to FLSA, multi-state wage and tax laws, and company policies.

• Prepare, analyze, and distribute payroll reports for Finance and HR leadership, including month-end reporting and payroll reconciliations.

• Manage year-end payroll activities, including W-2 processing, taxable benefits, audits, reconciliations, and related compliance reporting.

• Review payroll tax filings, reconcile payroll tax liabilities, and coordinate with UKG to resolve notices and discrepancies.

• Support internal and external audits, providing documentation and explanations as needed.

• Maintain confidentiality and data integrity at all times.

Employee Support

• Partner with HR to resolve discrepancies or complex payroll issues.

REQUIRED QUALIFICATIONS:

• 5+ years of progressive payroll experience, including advanced hands‑on processing in UKG Pro.
• Strong understanding of payroll laws, multi‑state taxation, and compliance requirements.
• High proficiency with Excel (VLOOKUP/XLOOKUP, pivot tables, data validation and analysis).
• High level of accuracy, attention to detail, and analytical thinking.
• Ability to manage sensitive information with discretion.

PREFERRED QUALIFICATIONS:

• Experience with project-based timekeeping or ERP systems (e.g., Deltek, Oracle, SAP).
• Experience supporting a professional services or engineering consulting workforce.
• CPP or FPC certification.

Success Profile:

A successful Payroll Specialist in this environment is:

• Detail‑driven - catches discrepancies before they become issues.
• Tech‑savvy - leverages UKG Pro to its fullest potential.
• Service‑oriented - supports employees with clarity and empathy.
• Deadline‑focused - thrives in a predictable payroll cycle with occasional project-driven urgency.
• Proactive - anticipates issues and implements solutions before they impact employees.
• Collaborative - partners seamlessly with HR, Finance, and administrative teams.

NOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law.