Part-Time Property Clerk; Sheriff's Office

Part-Time Property Clerk

Johnson County Sheriff's Office

Department

Johnson County Sheriff's Office

Occupational Category

Technician

Reports To

Crime Scene Investigator/Property Supervisor

Directs

N/A

Other

Has contact with County Officials, County department heads, outside organizations, representatives of local, state and federal agencies, and frequent contact with the general public.

Brief Description

This is a non-supervisory, non-sworn position providing part-time administrative and property-related support to the Johnson County Sheriff's Office. Personnel assigned will assist with daily office operations, maintain accurate records, perform data entry, and support the management of property-related information. The employee must be dependable, detail-oriented, and comfortable interacting with the public in a government setting.

Essential Functions

This information is intended to be descriptive of key responsibilities. The following examples do not identify all duties performed by any single incumbent.

Physical Demand Codes

S = Sedentary | L = Light | M = Medium | H = Heavy | V = Very Heavy

CODE

ESSENTIAL FUNCTIONS

1

S

Provides administrative support including answering phones, assisting visitors, and supporting staff with routine clerical needs.

2

S

Performs data entry by entering, updating, and verifying information in county systems; corrects discrepancies as needed.

3

S

Scans, organizes, and maintains physical and digital records in accordance with county retention standards.

4

L

Assists with property-related information management by inputting, updating, and verifying property data; ensures records are complete, properly scanned, and accurately filed.

5

L

Receives incoming property documentation and assists with organizing property information within the central property area.

6

S

Completes clerical duties including preparing documents, logging court orders, and supporting case-related paperwork.

7

L

Provides support for property auctions by preparing documentation and assisting with organizational tasks.

8

S

Must arrive at work on time and maintain a regular and reliable level of attendance.

Job Requirements

AREA

REQUIREMENT

READING

Ability to read and understand memos, reports, and written instructions.

MATH

Ability to perform basic math calculations.

WRITING

Ability to write clearly using proper grammar; ability to follow written and oral instructions.

MANAGERIAL

Ability to think and act independently without requiring specific instructions.

BUDGET RESPONSIBILITY

Ability to work within a budget and project future needs for job functions.

SUPERVISORY/ORGANIZATIONAL CONTROL

May attend staff or Commissioner Court meetings if requested.

COMPLEXITY

Ability to learn operation of modern office and media equipment.

CUSTOMER SERVICE

Ability to use proper customer service habits both internally and externally.

INTERPERSONAL SKILLS

Ability to deal effectively with the public and county personnel in a courteous manner.

Necessary Knowledge, Skills, and Abilities

• Strong organizational skills.
• Ability to maintain confidentiality and follow county policies.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to work independently with attention to detail.
• Knowledge of property records or county databases is desirable.

Minimum Qualifications

• High school diploma or equivalent.
• Must be able to become CJIS certified.
• Ability to maintain confidentiality and follow county policies.

Preferred Qualifications

• Experience in government, administrative support, or records management.
• Familiarity with property records or county databases.
• Experience with financial or compliance-related tasks.

Certificates and Licenses Required

• Must complete a personal history packet.
• If required, must pass background investigation, oral interview, medical physical, psychological exam, and drug/alcohol testing.
• Valid Class C Texas driver's license with satisfactory driving record.

Environmental Factors and Safety Hazards

• Primarily indoor office environment with occasional outdoor tasks.
• May be exposed to extreme heat or cold during seasonal months.
• Standard office interaction with the public.
• Occasional lifting of files or office supplies (up to 20 lbs).

Tools and Equipment Used

• Office equipment including computers, scanners, and phones.
• Measuring devices and basic hand tools as needed.
• Ability to learn laboratory or property-processing equipment as required.

Physical Demands

PHYSICAL DEMAND

FREQUENCY

DESCRIPTION

Standing/Walking

F

Move about the building and office areas.

Sitting

F

Desk work including data entry and scanning.

Lifting/Carrying

O

Lifting files, boxes, or office supplies up to 20 lbs.

Pushing/Pulling

O

Moving office items or property documentation.

Reaching

F

Ability to reach above head height for files or supplies.

Handling

F

Grasping and carrying items.

Fine Dexterity

F

Operating office equipment and computer systems.

Kneeling/Crouching/etc.

O

Occasional bending or reaching for files.

Vision

C

Ability to read and comprehend written or displayed media.

Hearing/Talking

C

Ability to fluently speak and understand English.

Non-Physical Demands

DEMAND

FREQUENCY

DESCRIPTION

Time Pressure

C

Ability to maintain activity to keep up with office and court deadlines.

Irregular Schedule

O

May require occasional flexibility within normal business hours.

Frequent Change of Task

C

Ability to shift focus rapidly between administrative tasks.

Multitasking

C

Ability to perform multiple tasks simultaneously.

Emergency Situations

R

Ability to assist if needed.

Noisy/Distracting Environment

R

Office noise, phones, public interaction.

Working Closely with Others

C

Ability to maintain cooperative relationships.