Part Time (Seasonal) Administrative Assistant - Elections

Job Description

Union County is seeking a dependable, customer-focused Part-Time Seasonal Administrative Assistant to assist the Elections Office during the County's busiest election periods. This is an excellent opportunity for individuals looking for meaningful seasonal work while helping ensure fair, accurate, and successful elections.

If you enjoy working with people, providing outstanding customer service, and contributing to one of the most important functions of local government, we encourage you to apply.

Seasonal Schedule

This position is primarily needed during periods of increased election activity:

• Spring Primary Election: March through June
• Fall General Election: September through December

Most work is conducted between the hours of Monday through Friday, 8:00 a.m. to 4:30 p.m. However, the successful candidate must be available to work:

• 5:30 a.m. to 9:30 p.m. on Election Day
• Two Saturday mornings and two evenings for two – three hours for Poll Worker training each election
• Additional hours during larger election cycles, such as Presidential Elections, when workload demands increase

Actual schedules and hours may vary depending on the type of election and operational needs of the Elections Office.

Position Summary

The Part-Time Seasonal Administrative Assistant provides clerical and administrative support to the Union County Elections Office during peak election periods. The position plays an important role in serving the public, including, but not limited to, assisting poll workers, preparing election materials, maintaining records, and supporting the overall administration of elections.

Essential Duties

• Provide exceptional customer service to members of the public, candidates, and poll workers.
• Answer telephones and respond to inquiries professionally and courteously.
• Assist with election preparation and administrative tasks.
• Prepare, organize, and maintain election-related records and documents.
• Enter and maintain information using computer software and databases.
• Assist with Poll Worker School preparation and coordination.
• Prepare and distribute election supplies and materials.
• Assist with packing, moving, and organizing election equipment and supplies.
• Perform filing, copying, scanning, and other clerical duties.
• Perform other related duties as assigned.

Minimum Qualifications

• High school diploma or GED.
• Two (2) years of clerical or administrative experience; or
• Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

Preferred Qualifications

Successful candidates will possess:

• Strong customer service and interpersonal skills.
• Basic computer proficiency, including Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Ability to work accurately under deadlines.
• Ability to communicate effectively with the public and coworkers.
• Ability to maintain confidentiality.
• Ability to work independently and as part of a team.
• Ability to lift and move materials weighing approximately 25 to 50 pounds.

Pre-Employment Requirements

The selected candidate must successfully complete:

• Background Investigation
• Drug and Alcohol Screening
• Reference Checks

Union County is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

Company Description

Union County is a county in the Commonwealth of Pennsylvania. As of the 2020 census, the population was 42,681. Its county seat is Lewisburg. The county was created on March 22, 1813, from part of Northumberland County. Its name is an allusion to the federal Union. 

We encourage you to review our current job postings and apply for a career with us today. A full job description and application can be obtained at www.unioncountypa.org or
picked up at the HR Office located at 155 N 15th Street, Lewisburg, PA 17837.

Union County, Pennsylvania is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.