Part-time Special Education Secretary

ROCKY HILL PUBLIC SCHOOLS Nurturing the Future

Part-time

Special

Education

Secretary

Job

Description

Qualifications:

1.

High

school

diploma.

2.

Advanced

post-secondary

school

is

desirable.

3.

Previous

secretarial

experience

necessary.

4.

Proficiency

in

Microsoft

Office

Suite

(Word,

Excel,

PowerPoint)

and

Google

Workspace

5.

Ability

to

work

with

a

diverse

group

of

individuals.

6.

Ability

to

maintain

confidentiality

of

information

regarding

students,

employees

and

others.

7.

Ability

to

establish

and

maintain

cooperative

working

relationships

with

parents,

staff

and

others

contacted

in

the

course

of

work.

8.

Ability

to

report

work

orally

or

in

writing

to

supervisor

as

required.

9.

Effective

writing

and

verbal

communication

skills.

10.

Ability

to

work

well

with

others.

11.

Ability

to

work

efficiently

under

pressure.

12.

Such

alternatives

to

the

above

qualifications

as

the

Board

may

find

appropriate

and

acceptable.

Reports

to:

Director

of

Special

Education

and

Pupil

Services

Job

Goal:

To

manage

detailed

and

written

tasks

and

coordinate

essential

activities

that

support

the

efficiency

and

effectiveness

of

the

Special

Education

Office

and

its

administrative

supervisors

as

needed.

Performance

Responsibilities

1.

Triage

parent

and

student

special

education

emergencies

and

refer

to

the

appropriate

supervisor.

2.

Maintains

organized

filing

system,

as

well

as

a

set

of

locked

confidential

files,

and

processes

all

correspondence

as

instructed.

3.

Place

and

receive

telephone

calls,

take

messages,

and

redirect

calls

to

appropriate

pupil

service

personnel.

Part-time

Special

Education

Secretary

• June

2026

ROCKY HILL PUBLIC SCHOOLS Nurturing the Future

4.

Place

and

process

purchase

requests

and

purchase

orders

for

special

education

staff.

5.

Coordinate

and

organize

annual

records

disposal.

6.

Distribute

yearly

Medicaid

paperwork

to

families.

7.

Manage

Medicaid

reimbursement

processes,

including

RELAY

Management,

Basecamp

management,

Random

Moments,

and

the

annual

cost

report.

8.

Process

mileage

reimbursement

for

related

service

providers

and

administration.

9.

Collaborate

with

IT

to

purchase

applications,

request

devices

for

students,

and

set

up

PowerSchool

shadow

sections.

10.

Schedule

interpreters

for

students

and

staff

as

needed.

11.

Report

CT-Seds

restraints

and

seclusions

(secondary).

12.

Front

office

coverage,

as

needed

(plan

to

move

to

front

desk).

13.

All

other

duties

as

deemed

appropriate

by

the

Administrator.

Additional

Duties:

Perform

any

other

related

duties

as

assigned.

Note:

The

above

description

is

illustrative

of

tasks

and

responsibilities.

It

is

not

meant

to

be

all

inclusive

of

every

task

or

responsibility.

Physical

and

Mental

Demands,

Work

Hazards

Work

in

standard

office

and

school

building

environments.

Evaluation:

Performance

in

the

position

will

be

evaluated

in

accordance

with

non-certified

evaluation

procedures.

FLSA

Status:

Non-exempt

Part-time

Special

Education

Secretary

• June

2026