Partner Events Contractor Marketing Events

Job Title: Partner Events Contractor Marketing Events
Location: Hybrid at San Francisco, CA 94104
Contract Duration : 9-month contract - leave coverage
Pay Rate: $160/hr on W2

Notes:

• Location: Hybrid - SF HQ - in-office 2x/week [Monday and Wednesday Preferred] (more during event weeks) and onsite at events as needed
• Timezone Requirements : PST business hours required
• Flexibility: Schedule flexibility around event dates and on-site execution; travel required for major partner conferences (domestic)
• Industry Exp: Background in SaaS, Cloud or technology company partner/field marketing or tradeshow programs
• Interview Process : 4 rounds

Event dates:

• SF - 11/17-11/20th
• Vegas - 11/30 - 12/4
• And buffer days as well for travel as well

Team Context
The Events & Experiential team produces highest-visibility programs that drive enterprise pipeline, brand awareness, and partner ecosystem engagement. Partner events Marquee sponsorships at industry conferences are a critical channel for enterprise growth.
This is a net new supporting role on the Partner Events team, designed to help carry the operational load of partner event activations booth logistics, sponsorship deliverables, vendor coordination, and on-site execution so the Partner Events Lead can focus on strategy, portfolio evaluation, and stakeholder alignment.

Role Scope

Sponsorship & Partner Activation Execution

• Support end-to-end sponsorship deliverables for major partner conferences ( example: Big Tech industry events) deadlines, asset submissions, portal management, and contractual obligations
• Coordinate booth logistics: build, AV, furniture, graphics, electrical, internet, lead capture, and teardown across 10x10 through 30x30+ footprints
• Support speaking session logistics speaker submissions, slide deadlines, tech checks, and rehearsal scheduling
• Support co-marketing event execution with partners and "Event in a Box " resource development

Vendor & Logistics Management

• Assist with sourcing , briefing, and managing exhibit houses, AV vendors, labor, and freight/drayage partners
• Coordinate shipping and freight logistics for booth properties, demo hardware, and swag (domestic and international)
• Track vendor budgets, POs, and invoicing in partnership with Procurement and Finance
• Maintain vendor scorecards and surface preferred-partner recommendations to the Partner Events Lead

On-Site Staffing & Meeting Coordination

• Build and maintain staffing schedules, booth duty rosters, and demo rotations for 40+ on-site staff
• Coordinate on-site executive and customer meeting logistics room booking, calendar management, briefing docs
• Provide on-site logistics support during show days: load-in, run-of-show, escalations, and load-out
• Support on-site lead capture setup and daily lead delivery to Marketing Ops

Sponsorship Portfolio Support

• Maintain the sponsorship intake tracker and evaluation framework; gather prospectuses and pricing for inbound opportunities
• Compile post-event recaps : leads, meetings, spend vs. budget, and recommendations for renew/expand/drop
• Document repeatable playbooks and checklists for partner event execution to enable scale across the portfolio

Working Style & Collaboration Expectations

• Support day-to-day execution of assigned partner activations under the direction of the Partner Events Lead; escalate approvals, strategic decisions, and budget implications promptly
• Collaborate cross-functionally with Partner Marketing, Creative Studio, Marketing Ops, Sales/Partnerships, MoE/Solutions Engineering, and Procurement at the direction of the Partner Events team
• Proactively flag deadline risks, deliverable gaps, and vendor issues before they become escalations
• Help manage competing priorities across concurrent show timelines (often 3 4 activations in flight) and communicate trade-offs clearly

Mandatories
Experience Requirements

• 5+ years of experience in B2B event marketing, tradeshow management, and/or sponsorship execution roles
• Direct experience managing sponsorship presence at major tradeshows and conferences
• Proven track record executing large-scale conference sponsorships and booth activations (30x30+) at tier 1 industry events
• Experience managing exhibit house and AV vendor relationships end-to-end
• Experience with sponsorship deliverable management exhibitor portals, asset deadlines, and show services orders
• Demonstrated ability to build staffing plans, run-of-show docs, and on-site logistics from scratch

Skills & Competencies

• Proficiency with exhibitor service portals and show management systems (Freeman, GES, or similar)
• Working knowledge of Salesforce and lead capture/scanning tools for pipeline attribution
• Experience with procurement and contract management tools (Zip, Ironclad, or similar)
• Excellent attention to detail, deadline management, and quality control under fixed show dates
• Strong written and verbal communication skills for cross-functional and vendor coordination
• Ability to manage multiple concurrent activations with hard, immovable deadlines

Ideal Profiles
Preferred Experience

• Background in SaaS, cloud, or technology company partner/field marketing or tradeshow programs
• Experience coordinating international event logistics (freight, carnet, vendors, multi-time zone coordination)
• Familiarity with co-marketing programs and partner MDF processes

Mindset & Approach

• Calm operator who thrives on hard deadlines and on-site problem-solving
• Bias toward action and comfort with ambiguity in a fast-paced environment
• Accountability mindset takes full responsibility for assigned workstreams and follows through without hand-holding
• Collaborative and low-ego ; comfortable being the operational backbone in a supporting capacity while others are front-of-house

What to look for our green flags

• Has supported a 20x20+ booth build at a major tech conference start to finish, including exhibit house coordination
• Can speak to specific examples of managing sponsorship deliverables against exhibitor portal deadlines
• Has run on-site logistics support for 30+ staff at a multi-day show
• Comfortable with both the visible (show floor execution) and invisible (freight forms, portal uploads, badge lists) sides of tradeshows
• Shows initiative in building checklists and playbooks doesn't wait to be told what's broken