Partner Personal Assistant

JOB SUMMARY

We are seeking an organized, proactive, and trustworthy Personal Assistant to support three partners at a law firm with their personal and household needs. This role involves managing daily personal tasks, coordinating household activities, and assisting with event planning and errands to ensure a seamless and efficient lifestyle for the partners. The ideal candidate will have exceptional organizational skills, discretion, and the ability to anticipate and meet the partners' needs in a timely manner. This is a highly trusted position that supports the personal and professional needs of firm leadership. The ideal candidate is someone who enjoys variety, adapts quickly to changing priorities, and takes ownership of tasks with minimal direction.

Key Responsibilities:

1. Household Management & Maintenance
2. • Oversee the cleanliness and upkeep of multiple household spaces, ensuring each is organized and well-maintained.
   • Arrange and supervise any necessary home maintenance, repairs, or professional cleaning services.
   • Conduct regular inventory of household supplies and handle restocking to maintain essentials.
   • Health and wellness coordination
   • • Schedule and manage healthcare appointments, including any regular follow-ups or reminders.
     • Coordinate with personal trainers, therapist, or wellness coaches (if applicable), ensuring they align with partners’ wellness goals.

1. • Household staff coordination.
   • • Oversee scheduling, task, and payroll for any household staff, such as cleaners, gardeners, or maintenance personnel.
     • Act as the main point of contact to ensure clear communication and a smooth workflow within the household.

1. • Home technology management.
   • • Assist with setting up and troubleshooting household technology, including smart home devices, Wi-Fi networks, entertainment systems, and security systems.
     • Coordinate with tech support as needed to maintain the functionality of all devices and systems.

1. • Vehicle management.
   • • Schedule regular maintenance and cleanings for any personal or household vehicles. 
     • Keep track of registration renewals, insurance, and any necessary repairs, ensuring vehicles are ready and in excellent condition.

1. • Pet Care
   • • Coordinate pet care routines, including feeding, grooming, walking, and veterinary appointments.
     • Manage any travel arrangements for pets or pet-sitting services if the partners are away.

2.    Household Security Management

• • Coordinate with security personnel or systems providers to ensure household security systems are functional and aligned with partners' needs.
  • Keep emergency contacts updated and accessible, and assist with emergency preparedness plans.

1. Meal Preparation
2. • Plan, prepare, and deliver meals according to the dietary preferences of the partners.
   • Ensure that kitchens and dining areas are clean and organized after each meal prep.
   • Coordinate grocery shopping and manage pantry organization.
3. Personal Errands & Shopping
4. • Complete personal errands, including dry cleaning, shopping, and banking needs.
   • Manage purchases and returns as requested, ensuring an efficient use of time and resources.
   • Maintain detailed expense reports and receipts for reimbursements and budgeting purposes.
5. Event Planning & Coordination
6. • Assist in planning, organizing, and executing personal events and gatherings, including scheduling venues, catering, and invitations.
   • Coordinate event logistics, including setting up and breaking down, with attention to detail and quality.
   • Manage guest lists, RSVPs, and any necessary follow-ups.
   • Gift and Holiday Preparation
   • • Manage gift selection, purchasing, wrapping, and delivery for birthdays, holidays, or other special occasions.
     • Organize holiday decorations, preparation, and cleanup, ensuring a seamless and enjoyable experience.

1. Calendar Management & Scheduling
2. • Coordinate personal appointments, travel plans, reservations, and other engagements, ensuring all details are organized and confirmed.
   • Maintain schedules for each partner to prevent conflicts and provide reminders for upcoming events.
3. Travel Arrangements
4. • Organize personal travel arrangements, including flights, accommodations, transportation, and itinerary planning.
   • Prepare travel documents and ensure necessary items are packed and ready for trips.
5. Inventory Control & Vendor Management
6. • Track and manage household inventory, identifying items that need restocking or replacement.
   • Develop and maintain relationships with vendors and service providers to negotiate and secure high-quality services.
7. General Administrative Support
8. • Handle miscellaneous tasks as requested by the partners, including organizing files, mail sorting, and special projects.
   • Act as a liaison with family members, staff, and other associates as needed.
   • Crisis management and problem solving.
   • • Be prepared to handle last-minute requests, troubleshoot issues that arise unexpectedly, and remain adaptable under pressure.
     • Act as a reliable point of contact in emergencies, coordinating quick solutions with professionalism. 

1. • Document preparation and filing.
   • • Prepare, review, and organize important documents, such as contracts, legal paperwork, or personal correspondence, ensuring accuracy and confidentiality.
     • Creates and maintains organized tracking systems, task lists, calendars, and workflows to proactively manage competing priorities.

Requirements:

·        Proven experience as a Personal Assistant, House Manager, or similar role supporting senior executives or high- net-worth individuals.

·        Strong organizational, multitasking, and time-management skills.

·        Excellent communication skills, with the ability to anticipate and address needs proactively.

·        Discretion, confidentiality, and professionalism in handling sensitive information.

·        Valid driver’s license and reliable transportation.

·        Proficiency in basic technology tools, including scheduling software, email, and mobile applications.

Compensation:

$25/hour

This position is primarily Monday–Friday during normal business hours; however, because this role directly supports firm partners, occasional evening and weekend availability is expected for time-sensitive matters, travel coordination, special events, or urgent requests. Flexibility and responsiveness outside of standard business hours are important components of this role.

Preferred Qualifications:

•  Meal planning and preparation.
• Experience in event planning or hospitality

• Thrives in a fast-paced environment with frequently changing priorities.
• Comfortable switching between multiple projects and personalities throughout the day.
• Able to anticipate needs before being asked.
• House management experience

* Because this position has access to highly confidential personal, financial, legal, and business information, finalists will be required to successfully complete a background check and sign a Confidentiality and Non-Disclosure Agreement (NDA).