Parts & Service Administrator

Alvest Equipment Services

Everett, WA

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JOB DETAILS

JOB TYPE

Full-time, Employee

SKILLS

Accidental Death and Dismemberment (AD&D), Administrative Skills, Billing, Communication Skills, Customer Relations, Customer Support/Service, Data Collection, Data Entry, Detail Oriented, Develop and Maintain Customers, Distribution Services, Driver's License, ERP (Enterprise Resource Planning), Employee Assistance Plan, English Language, Equipment Maintenance/Repair, Interpersonal Skills, Inventory Cycle Counts, Inventory Levels, Inventory Management, Life Insurance, Lift/Move 50 Pounds, Maintenance Services, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Order Delivery, Organizational Skills, Presentation/Verbal Skills, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Rentals, Reporting Skills, Sales, Sales Forecasting, Shipping/Receiving, Supply Chain Management, Team Player, Tuition Reimbursement, Vendor/Supplier Selection, Writing Skills

LOCATION

Everett, WA

POSTED

30+ days ago

COMPANY INTRODUCTION

ALVEST is a global leader in the manufacturing and distribution of airport ground support equipment, operating through its key entities TLD, Smart Airport Services (SAS), and Alvest Equipment Services (AES), with consolidated sales exceeding 1 billion USD. AES specializes in providing maintenance, rental, and overhaul services to customers worldwide. Operating in 10 countries and continuing to expand, AES is a growing force in the industry. Its North American operations, which include coverage of Canada, represent the largest segment of the AES division, with projected 2024 sales surpassing 70 million USD.

Now offering FLIGHT BENEFITS for exclusive airfare savings along with hotel and rental car discounts!

Salary: The expected pay rate for this position is up to $38 per hour. The actual pay rate offered may vary on multiple factors including, but not limited to, experience, knowledge, skills, certifications and/or location.

Shift: Monday - Friday, 6:00am - 2:30pm

COMPANY BENEFITS

Flight benefits that include savings on airfare, hotel and rental cars

Medical, Dental and Vision

Company Provided Short Term and Long-Term Disability Insurance

Company Paid Life Insurance & Accidental Death and Dismemberment

11 Paid Holidays + Your Birthday

PTO - Minimum 3 weeks per year

Annual Profit-Sharing Bonus

401(K) and Roth Matching

Employee Assistance Program

Tuition Reimbursement

Free Safety Shoes and Prescription Safety Glasses

POSITION SUMMARY:

The Parts and Service Administrator at AES plays a crucial role in representing the company's core values in interactions with our valued customers. This position focuses primarily on supply chain management, including purchasing, invoicing, and maintaining spare parts inventory. Supporting air-side maintenance shops, the Parts and Service Administrator ensures the accurate and efficient completion of administrative tasks, maintains comprehensive service records, and upholds the integrity of the parts database.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Administration and Maintenance Activity Support:

(Other duties may be assigned and are not limited to the following)

Assist with invoicing and office management tasks as directed by Supervisor or Manager.

Perform data entry in the system as required to support administrative functions. Data entry is required.

Maintain accurate records of service history and parts usage.

Assist in generating the work orders for the Technicians and checking the available inventory for the upcoming assignment.

Assist management with completed work orders by checking for part usage accuracy.

Assist in generating reports and gathering data as needed.

Inventory Management:

Order necessary parts from approved vendors and suppliers.

Collaborate with technicians and vendors to identify required parts.

Generate and manage purchase orders, ensuring accuracy and completeness.

Follow up with vendors on order status, delivery times, and discrepancies.

Maintain accurate records of parts inventory, including receiving, stocking, and location control.

Conduct regular inventory cycle counts and reconcile discrepancies.

Manage and maintain proper inventory stock levels based on utilization and upcoming work orders.

Ensure proper labeling and storage of parts to maintain a well-organized inventory system.

Research and establish local vendors as needed to meet part supply demands.

QUALIFICATIONS AND EXPERIENCE:

To perform this job successfully, the individual must have good verbal and written communication. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or equivalent.

2 years of related experience and a broad knowledge of ERP systems.

2 years of purchasing experience

Inventory management knowledge required.

OTHER SKILLS AND ABILITIES:

Computer and office programs knowledge (Excel, Word, PowerPoint, Outlook)

Strong organizational skills with meticulous attention to detail

Strong ethical practices

Composure under pressure

Excellent verbal and written communication skills

Strong interpersonal skills and the ability to build and maintain customer relationships.

Ability to work both as a team and/or independently

Ability to adapt to changing priorities and thrive in a dynamic, fast-paced environment

Must be able to properly lift weights exceeding 50 pounds.

Must be able to read and speak the English language

Must have a valid driver's license

Legally authorized to work in the United States

AES is committed to ensuring that its online application process provides an equal employment opportunity to all candidates, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to submit an application, please contact us at hr.usa@aes-gse.com. Only messages send for this purpose will be reviewed.

EEO is the Law (English)

EEO is the Law (Spanish)

This is a non-management position
This is a full time position

AES provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, AES takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics. All recruiting, hiring, training, promotion, compensation, and other employment related programs are provided fairly to all persons on an equal opportunity basis without regard to race, creed, color, religion, sex, age, national origin, disability, veteran status, or any other characteristic protected by law. Employment decisions are based on the principles of equal opportunity and affirmative action.

About the Company

Alvest Equipment Services

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