Dermatology & MOHS Surgery is seeking a Pathology Administrative Assistant to help with Pathology calls and scheduling. The Pathology Result Administrative Assistant is responsible for ensuring all pathology reports are received, accurately documented, reviewed by the provider, and communicated to patients in a timely manner. This position plays a critical role in coordinating patient follow-up, scheduling recommended treatments, maintaining regulatory compliance, and ensuring no pathology results are overlooked.
Essential Duties and Responsibilities:
Monitor incoming pathology reports daily from pathology laboratories.
Match pathology reports to the correct patient and biopsy site.
Upload pathology reports into the Electronic Medical Record (EMR).
Notify the provider when pathology results are available for review.
Document provider recommendations accurately in the EMR.
Contact patients regarding pathology results as directed by the provider.
Explain physician recommendations using approved scripts while maintaining patient confidentiality.
Schedule follow-up appointments for:
Mohs surgery
Excision procedures
Cryotherapy
Electrodessication & Curettage (ED&C)
Topical treatments
Superficial Radiation Treatment (SRT)
Referrals for Treatment outside the office when necessary
Follow-up skin examinations
Coordinate referrals with outside specialists and ensure all required records are sent.
Track pending pathology reports to ensure all biopsies receive final results.
Maintain a pathology tracking log to verify completion of each case.
Send certified letters and document attempts to contact patients who cannot be reached regarding abnormal or malignant pathology results.
Monitor patients who decline treatment and ensure informed refusal documentation is completed.
Assist providers with pathology-related documentation and correspondence.
Scan, upload, and organize pathology records into the patient's chart.
Communicate with pathology laboratories regarding missing reports, amended reports, or specimen questions.
Ensure pathology documentation meets practice policies and regulatory standards.
Assist with quality assurance projects related to pathology tracking and patient follow-up.
Required Skills
Strong attention to detail.
Excellent organizational and time management skills.
Ability to maintain strict patient confidentiality (HIPAA compliance).
Professional telephone and communication skills.
Ability to multitask in a fast-paced medical office.
Strong computer and EMR experience (Modnerizing Medicine or EMA a plus)
Knowledge of medical terminology.
Ability to prioritize urgent pathology findings.
Preferred Qualifications
High school diploma or GED required.
Medical Assistant or Administrative Assistant experience preferred.
Dermatology experience preferred but willing to train the right candidate.
Experience with pathology result management preferred.
Experience using Electronic Medical Records (EMR), preferably Modernizing Medicine (EMA), is a plus.
Knowledge of Dermatology Pathology (Preferred)
Familiarity with common dermatologic diagnoses including:
Basal Cell Carcinoma (BCC)
Squamous Cell Carcinoma (SCC)
Melanoma
Melanoma In Situ
Dysplastic Nevus
Actinic Keratosis
Seborrheic Keratosis
Benign Nevi
Cysts
Other common skin lesions
Performance Expectations
Review pathology inbox daily.
Ensure pathology results are addressed within established practice timeframes.
Maintain accurate documentation with minimal errors.
Ensure no pathology result remains unresolved.
Provide compassionate, professional communication with patients.
Maintain excellent attendance, reliability, and teamwork.
Work Environment
This position works in a fast-paced dermatology practice where accuracy, organization, professionalism, and timely patient follow-up are essential to delivering high-quality patient care and ensuring patient safety.
Numbers & Facts
Location
Leesburg, FL
Skills
Administrative Skillsunmatched
Communication Skillsunmatched
Dermatologyunmatched
Detail Orientedunmatched
Documentationunmatched
Electronic Medical Recordsunmatched
Establish Prioritiesunmatched
HIPAA (Health Insurance Portability and Accountability Act)unmatched
High School Diplomaunmatched
Identify Issuesunmatched
Laboratoryunmatched
Maintain Complianceunmatched
Medical Assistanceunmatched
Medical Officeunmatched
Medical Recordsunmatched
Medical Terminologyunmatched
Medicineunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Pathologyunmatched
Patient Careunmatched
Patient Confidentialityunmatched
Patient Follow-upunmatched
Patient Safetyunmatched
Quality Assuranceunmatched
Regulationsunmatched
Scripting (Scripting Languages)unmatched
Team Playerunmatched
Telephone Skillsunmatched
Time Managementunmatched
Training/Teachingunmatched
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