Patient Access Service Representative

Posting Details

Position Information

Posting Number 201104859 Position Title Patient Access Service Representative State Wisconsin Employment Status Full Time Position Status Regular If Limited Term (End Date of Assignment, Project, or Grant) Position Type Staff Job Family Operations and Administrative Services # Hours Per Week 37.5 Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We're always looking for highly talented individuals to join our team - people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement!  For more information, please view our Total Rewards guide.

This is your next opportunity to join an organization that invests in their employees' career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

The Patient Access Service Representative is responsible for the Dental School registration and check-in of all patients. Will create electronic charts with accurate demographic and insurance information. Rotate to the cashiering/check-out department when needed.

Duties and Responsibilities

1. Greet patients upon check-in. Verify and update basic demographic information and insurance information. Ensure all necessary consent forms are completed. Verify coverage for patients with Wisconsin Medicaid using the Medicaid portal.

2. Oversight and reconciliation of financial transactions by recording patient payments within the department's electronic health record system to support revenue cycle operations. Responsibilities include processing payment transactions, allocating funds to specific treatments, issuing receipts, calculating Medicaid copays, and reconciling the cash drawer and credit card batches with the daily deposit report.

3. Answer incoming phone calls from the main Call Center and convey fundamental information regarding the Dental School. Transfer calls to appropriate clinics and departments as needed. Shared responsibility with other team members for checking and responding to voicemails.

4. Register Medicaid and commercial insurance plans. This involves dialogue with patients to confirm accuracy of information.

5. Create electronic charts with accurate data entry. Schedule new patient screening appointments. Confirm new patient appointments.

6. Assist Radiology Coordinator in maintaining appointment schedules, assisting dental students with rotations and presenting New Patient screening orientations.

Required Knowledge, Skills and Abilities

High school diploma

One year of customer service experience

Accurate data entry skills and computer literacy with basic proficiency in Microsoft applications

Excellent customer service skills and ability to communicate with people from diverse populations.

Ability to work with little supervision and handle frequent interruptions.

Welcoming and friendly demeanor.

Ability to thrive in a team environment and understand the importance of collaboration.

Preferred Knowledge, Skills and Abilities

Experience in dental or health-related field

Bi-lingual Spanish speaking a plus

Department Dental School Posting Date 08/27/2026 Closing Date Special Instructions to Applicants EOE Statement

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a high school diploma or equivalent?

• Yes

• No

• • Do you have at least one year of related experience?

• Yes

• No

• • What is your desired hourly rate?

• $17.00-$18.00

• $18.00-$19.00

• $19.00-$20.00