Patient Registration Technician

POSITION SUMMARY

Perform accurate front desk workflows in a health care setting, including patient registration, verification of insurance coverage, scheduling, phone triage, cash handling and check-in/check-out, while maintaining a high level of professional customer service. Responsible for the registration of new patients, collecting and entering patient demographics, and updating and collecting required patient forms. Maintain privacy and confidentiality of information as required by HIPAA. Ensure that all policies and procedures are observed. Perform administrative duties including scheduling appointments, maintaining electronic medical records, billing, and coding information for insurance purposes.

ESSENTIAL FUNCTIONS

1. Greet patients, staff, and visitors in a positive, helpful, and professional manner.
2. Interview patients to obtain accurate demographic and insurance information to determine eligibility and specific form of payment for services required. Ensure completion and obtain signatures on all patient documentation, intake, release and consent forms.
3. Assess patient eligibility for government programs (Medicaid, Medicare, Veteran’s Administration, and Health Insurance Marketplace), refer eligible patients to insurance specialists/patient benefit coordinators.
4. Collect co-payments, billing payments, generate receipts, audit and balance financial transactions to ensure accurate daily deposits in compliance with billing policies for safe and secure cash collections.
5. Record patient demographic and insurance information, research missing information and obtain signatures and release forms.
6. Maintain confidentiality of patient and center legal and financial files.
7. Ensure all required registration fields and forms are filled in completely and documents are prepared and ready to be scanned into the patient’s record.
8. Generate and distribute patient forms for well-child visits, physical exams, etc.
9. Keep patients informed of their account information, changes and updates.
10. Conduct insurance verification & follow-up in a timely manner.
    
11. Request medical records for follow-up appointments scheduled; process incoming and outgoing medical records requests in a timely manner. Document and log flow of medical records.
    
12. Perform administrative duties; answer telephones; respond to inquiries from staff and the general public regarding medical appointments, documents, and search for and provide information and copies of official documents.
13. Schedule patient appointments. Generate and document appointment reminder calls to confirm patient will show to improve no show rates.
14. Maintain various logs and reports of daily activities including patient counts in order to prepare monthly data and operating activity.
15. Assist in new hire training and of identification of on-going training needs.
16. Participate in patient satisfaction and quality improvement initiatives; route patient concerns, complaints and feedback to supervisor/manager.
    
17. Conduct inventory and order medical, lab, office supplies or equipment.
    
18. Participate in the development of, accreditation, quality and other programs identified to improve patient care.