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Patient Relations and Clinic Manager

Universal Health Institute Inc

Chicago, IL

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JOB DETAILS
SKILLS
Acupuncture, Billing Records, Biotech and Pharmaceutical, Budgeting, Calendar Management, Chiropractic, Communication Skills, Community Support, Dental Insurance, Establish Priorities, Financial Management, Fitness, Head of Finance, Health Insurance, Healthcare, Improvement Metrics, Insurance, Leadership, Medications, Onboarding, Operational Communications, Operational Improvement, Operations, Patient Administration, Patient Care, Performance Management, Performance Metrics, Project/Program Management, Record Keeping, Sales, Set Goals, Strategic Planning, Team Building, Team Player, Training/Teaching, Vision Plan
LOCATION
Chicago, IL
POSTED
30+ days ago
Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off

Are you a natural leader who loves natural health care? Sick of Big Pharma?


At Universal Health Institute, we help people heal from pain and other issues without relying on medication or surgery. It’s inspiring to see how much healing can happen when we let the body’s innate abilities guide us.
Who We Are


Core Values:
We believe in healing from the inside out, letting the body’s natural healing processes guide us. It takes people, not just procedures, to bring life to life. We value a beginner’s mind and are always learning and growing from every experience.


Work Environment:
We foster a collaborative, supportive environment where each team member is valued and empowered to make a meaningful difference.


Unique Cultural Traits:
Our patients often feel like family, with many returning for decades. About 25% of our patients are pregnant, and trusted OB/GYNs have referred to us for over 20 years.


Why It Matters:
If you seek a workplace that values community, health, personal growth, and making a real impact, you’ll feel right at home.


Why Choose Us?
Fun Experience: Help patients heal through natural care, avoiding medication and surgery.
  • Smooth Onboarding: Dr. Case and our CFO, Braden, provide hands-on training to ensure success.
  • Wonderful Community: Join a supportive community where patients and staff feel like family.
  • Learning & Growth Opportunity: Expand your influence and grow both professionally and personally.
  • Patient-Centric: We focus on people, connecting with patients through heartfelt care.
What You Will Do
You’ll oversee the daily operations of Universal Health Institute, ensuring the team delivers exceptional care and achieves success. Your responsibilities will include:


Patient Growth & Retention:
Develop strategies to attract and retain patients.
  • Ensure an excellent experience for both staff and patients.
  • Facilitate communication between staff, patients, and administration.
Operations:
Oversee front desk operations and patient relations.
  • Collaborate with the CFO on budgeting and financial management.
  • Improve operational workflows (communications, scheduling, billing, record-keeping).
Team Building:
Build an effective admin and clinical team.
  • Collaborate with leadership on performance metrics and improvement strategies.
  • Resolve patient challenges while maintaining a therapeutic environment.
Your Qualifications


Experience & Education:
Minimum 5 years in a leadership role.
  • Minimum 3 years in practice management or a similar role (e.g., sales in healthcare, chiropractic, dental, spa, fitness).
  • Healthcare experience/education is a plus, but transferable skills are welcome.
Your Nature:
Curious: Stay informed on trends and patient outcomes.
  • Social: Build strong connections with patients and staff.
  • Energetic: Thrive in a busy, meaningful role, bringing high energy every day.
Skills:
Communication: Ability to listen, teach, and make people feel welcome.
  • Financial Acumen: Knowledge of budgeting, fiscal management, and insurance.
  • Project Management: Ability to manage priorities, set goals, and maintain records.
What Success Looks Like
Leadership Impact: Shape the clinic’s culture, enhance patient outcomes, and expand services.
  • Collaboration: Play a key role in strategic planning, staff scheduling, and service growth.
  • Measurable Goals:
     
    • Increase Patient Visit Average (PVA) by 10% in one year.
  •  
    • Increase Services Per Visit (SPV) by 30% in one year.
  •  
Potential Applicant FAQs


Career Path:
We aim to become an employee-owned company by 2029. You’ll play an instrumental role in this growth.


Work-Life Balance:
This role requires on-call availability, with the busiest days being Friday, Saturday, and Sunday. You’ll spend more time on-site initially until operations are streamlined.


Support Structure:
A 12-week onboarding period ensures you’re comfortable. After six months, we’ll strategize operational updates together.


Benefits


  • Paid Time Off
  • Free massages, acupuncture, and chiropractic care
  • Health, dental, and vision insurance
  • Tuition reimbursement and professional development opportunities
  • 401(k) with company match
Apply Now


If you’re ready to have fun, love what you do, and make a meaningful impact, we want to meet you. Send your resume and a cover letter—or a video—explaining why you’re excited about this opportunity and how you’ve made a difference in similar roles.


 

About the Company

U

Universal Health Institute Inc

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