Payable Support Specialist

A Brief Overview

The Payable Support Specialist is responsible for processing invoices in the property management system. This position closely monitors purchase orders and open invoices and provides accounts payable support for property management. This role maintains knowledge of regulatory and company policies and procedures related to the payable system. This position requires excellent communication and collaboration skills, along with strong computer skills.

What you will do

• Processes all property invoices for payment.
• Supports daily operations related to payables.
• Gathers, analyzes, and interprets Payable reports regularly (daily, weekly, monthly, and quarterly).
• Conducts regular weekly property and leadership meetings and takes appropriate actions to ensure all aspects of payables comply with policy.
• Sets up recurring purchase orders for all applicable monthly bills for assigned properties.
• Processes all recurring invoices and tracks monthly bills to ensure payment.
• Reviews all open purchase orders in the property management system to determine the status and the cause. Identifies and provides recommendations for opportunities for areas of improvement.
• Reconciles vendor statements periodically to ensure all invoices are submitted for payment and are not outstanding.
• Works with all vendors to ensure their required registrations with the vendor café and, where applicable, vendor shield.
• Provides internal and external customer service to properties and vendors, resolving any issues that arise.
• Ensures open and regular communication in order to foster an environment of proactive efforts to increase the profitability of the properties.
• Monitors Invoice Register Dashboard for assigned sites
• Monitors Purchase Order Analytics for assigned sites.
• Works with site teams to resolve all Invoice Register exceptions.

Qualifications

• High School Diploma or GED (or equivalent) Required.
• Bachelors Degree in Business Administration, Property Management, or other related discipline Preferred.
• 1-3 years previous payable or applicable skills Required.
• Previous experience with YARDI Preferred.
• Strong computer skills with MS Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong verbal and written communication skills.
• Ability to work effectively with employees at all levels of the organization, as well as working with vendors.
• Demonstrated ability to exercise good judgment and discretion in handling highly confidential information, and the ability to recognize when to escalate to a supervisor for significant decisions.
• Strong written and verbal communication skills and proven ability to communicate clearly and professionally with individuals at all levels, internally and externally.
• Ability to handle multiple priorities with tight deadlines in a fast-paced environment.
• A high degree of professionalism, a strong work ethic, and a sense of responsibility and integrity are required.
• Strong time management and organizational skills with attention to detail.
• Requires a reliable, self-motivated team player who pays close attention to detail, demonstrates strong communication, and business literacy skills. Demonstrates discretion and ability to maintain a professional attitude and appearance.
• Effectively envisions, develops, and recommends potential new strategies to address competitive, complex business issues.
• Takes initiative to identify and anticipate client needs and make recommendations to leadership for implementation.

Compensation

We are committed to offering competitive and equitable compensation. Final salaries will be determined based on factors such as geographic location, skills, education, licenses, certifications, and/or experience. In addition to these factors - we believe in the importance of pay equity. We consider internal and external factors as a part of every final offer. We also offer a generous total compensation and benefits package.

Benefits

A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement, rewards programs, and so much more!

Click Here for Benefits Overview

https://www.huntmilitarycommunities.com/careers/benefits

EEO/ADA

The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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