Payroll Accountant

Why join our team?

With a mission that spans the globe, the USO provides a rewarding and fulfilling work environment. Our team is exceptional, and we offer generous paid time off, including volunteer days and military leave. We have a remarkable 401k match, comprehensive benefits, and opportunities for training and education reimbursement. Our team members are passionate about putting the mission first, and we have a lot of fun while doing it. Working for the USO isn't just a job – it's a calling, and we believe in doing what you love and loving what you do.

A Certified Great Place to Work®

Don’t just take our word for it—our people have spoken. According to the Great Place to Work® 2025–2026 survey:

• 96% feel good about how we support the community
• 94% are proud to tell others they work at the USO
• 92% say their work has special meaning—it’s not “just a job”
• 91% felt welcomed from day one
• Over 88% agree all employees are treated fairly, regardless of race or gender

Payroll Accountant is responsible for preparing, reviewing and ensuring the accuracy of semi-monthly payrolls; participating in quarterly and yearend tax reporting; and performing professional accounting functions, including balance sheet reconciliations and month end accruals.

Principal Duties and Responsibilities (*Essential Duties)

• Responsible for processing multiple state payrolls semi-monthly for hourly and salaried domestic and US expatriate employees.
• Maintain and review payroll through Ultimate Software to ensure timely and accurate processing of payroll transactions including salaries, terminations, benefits, garnishments, child support, taxes and other deductions.
• Perform calculation of prorated hours, short term disabilities, military pay, severance pay, danger and hazardous pay, relocation, paid time off payouts and other related matters involving payroll calculations.
• Review submitted timesheets, unapproved PTO pending and PTO cancellations in Ultimate Software Time Management system.
• Review and prepare GL files for Global Payroll Manager and Senior Director, Financial Reporting & Control for review on a semi-monthly basis.
• Review all documentation from Human Resources (HR) for completeness and coordinate with HR for corrections.
• Prepare accounts payable related transactions for payroll such as retirement funding, taxes and garnishments, as well as related journal entries for account reconciliation and accruals.
• Ensure compliance with Federal, State, and local wage and hourly guidelines for best practices.
• Serve as primary contact for resolving issues with employees and managers regarding payroll calculations, taxes and payments.
• Prepare and maintain accurate records and reports of payroll transactions.
• Reconcile and perform payroll and employee benefits reconciliations to resolve outstanding issues on a monthly basis.
• Provide support to the Global Payroll Manager to successfully execute W2 and year end reporting.
• Work closely with HR department to ensure the accuracy of employee benefits and health insurance deductions.
• Provide support to the Global Payroll Manager and Senior Director Accounting Operations as needed for 401K and Worker’s Compensation audits.
• Provide support to the Global Payroll Manager and serve as a backup for the Korean Local National payroll.
• Maintain and validate monthly grant chargeable reporting information for DoD Grant.
• Develop comprehensive reporting and analytics from payroll data using Business Intelligence to support analysis and external reporting.
• Perform other duties as assigned.

Job Specifications

• Bachelor’s degree in Accounting or related field required. CPP (Certified Payroll Professional) a plus.
• 3-5 years of payroll experience is required.
• Ability to prepare, modify and run Business Intelligence People Analytics report in Ultimate Software or other Payroll systems.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office suite, especially Excel.
• Comprehensive knowledge of Federal, State and local law and regulations.
• Excellent understanding of GAAP, balance sheet reconciliations and monthly accruals.
• Must have strong proficiency with Ultimate Software and Time Management software or other Payroll systems.
• Knowledge of Sage Intacct or other ERP systems.
• Ability to obtain and maintain proper credentials necessary to access USO Center locations and facilities including but not limited to security, credit and/or background screening, SOFA status, valid driver’s license.
• Must be a strong advocate of the USO’s mission.

Details

• This position is located in Arlington, VA.
• Resume and cover letter are required for full consideration.
• Background check – education, criminal and driving required.
• The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

If that’s not enough to convince you, here are some direct quotes from employees:

• The organization truly cares about the people who work here.
• There is great consideration given and extended in the following areas: organizational core values for all, work-life balance, impact we can actually see (and even experience as a staff member- the feeling of making an impact is priceless), autonomy with respect to current position within the organization.
• Everyone is friendly and easy to talk to. We collaborate well together and share ideas and interests to create fun activities for our overall goal in the community. I couldn't think of a better organization to work for.
• The mission alone provides a positive and meaningful purpose, where people should want to work and be a part of. Most of the people who work for the USO and volunteer for the USO have giving hearts and want to make a difference. This also makes the organization a place where people would want to work.
• The mission and opportunities to make a Difference are amazing. There is no doubt that the USO is one of the most forward-facing, frontline serving nonprofits that I know of.

Apply today. Join the mission. Join Team USO.