Position Overview

We are seeking an experienced Payroll Accounting Analyst to support the end-to-end financial integrity and accounting lifecycle of payroll operations. This role is responsible for payroll accounting, financial reconciliations, banking settlements, compliance activities, audit support, system testing, and payroll-related project initiatives.

The position operates within a highly collaborative environment and partners closely with Payroll, Finance, Banking, HR, and Project teams to ensure accurate payroll processing, accounting compliance, and financial controls.

Due to ongoing ASPIRE project commitments, this role will provide critical support to a lean team managing complex payroll accounting functions and system enhancements.

Key Responsibilities

Payroll Accounting & Settlement Processing

• Manage payroll accounting activities for:
  • Semi-monthly payroll cycles
  • Bi-weekly payroll cycles
  • Off-cycle payrolls
• Perform payroll simulations and validations
• Execute General Ledger (GL) payroll postings
• Coordinate payroll settlements and banking interfaces
• Ensure accurate and timely movement of payroll funds
• Maintain payroll posting and settlement schedules

Financial Reconciliation & Audit Support

• Perform payroll 3-way match reconciliations
• Complete Level 1 approval reviews
• Conduct daily banking reconciliations (BAI2)
• Reconcile payroll postings to the General Ledger
• Audit suspense accounts during payroll cycles
• Investigate and resolve payroll accounting discrepancies
• Partner with Finance teams on reconciliation activities
• Support month-end close and final payroll posting reviews
• Perform banking return reconciliations

Compliance & Payroll Controls

Escheatment Administration

• Identify outstanding payroll checks
• Manage due diligence notifications
• Coordinate check reissuance efforts
• Partner with Finance to transfer unclaimed property to applicable state authorities
• Update banking and Workday records for escheated payments

Payroll Transaction Management

• Process stop payments
• Manage payroll reversals
• Complete reversal postings in SAP
• Coordinate physical check printing, logging, and distribution
• Support mailroom coordination for payroll check processing

Vendor & Third-Party Payments

• Manage payroll-related vendor disbursements, including:
  • Benevity
  • GenPAC
• Ensure accurate processing and reconciliation of third-party payments

System Support & Project Work

• Perform Workday regression testing for:
  • System releases
  • New pay components
  • Tax jurisdictions
  • Payroll-related enhancements
• Participate in acquisition-related payroll accounting activities
• Execute change request testing
• Support payroll accounting projects and process improvements
• Maintain payroll accounting documentation and controls

Required Qualifications

• Bachelor's Degree in Business Administration, Accounting, Finance, or related field
• Experience supporting payroll accounting, payroll operations, or payroll finance functions
• Strong analytical and problem-solving skills
• Experience with General Ledger postings and account reconciliations
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and stakeholder management skills
• Experience working independently and within cross-functional teams
• Proven ability to identify and implement process improvements

Preferred Qualifications

• U.S. Workday Payroll experience (highly preferred)
• Certified Payroll Professional (CPP) certification
• Experience with ServiceNow case management system
• Shared Services or HR Services environment experience
• SAP experience
• Experience supporting payroll accounting during acquisitions, integrations, or system implementations

Technical Skills

Payroll & Accounting

• Payroll Accounting
• Payroll Settlements
• General Ledger Postings
• Payroll Reconciliations
• Bank Reconciliations (BAI2)
• Month-End Close
• Audit Support
• Financial Controls
• Escheatment Processing
• Payroll Compliance

Systems

• Workday Payroll
• SAP
• ServiceNow
• Banking Interfaces

Microsoft Office

• Advanced Excel
  • Pivot Tables
  • VLOOKUPs
  • Data Analysis
  • Reconciliations

Key Success Factors

• Strong attention to detail and financial accuracy
• Excellent stakeholder management and communication skills
• Ability to navigate complex payroll and HR data structures
• Customer-focused mindset
• Continuous improvement mentality
• Ability to thrive in a matrixed organization
• Strong analytical and reconciliation skills
• Proven ability to manage competing priorities while maintaining accuracy and compliance