Payroll & Accounting Coordinator

At RS EDEN, our mission is to create thriving, just communities where healing occurs, and new beginnings are possible. Our values are Compassion, Innovation, Community, Hope, Respect and Inclusion, Accountability and Integrity, and Safety.

SUMMARY

We are seeking a detail-oriented and highly organized Payroll & Accounting Coordinator to support payroll processing, accounts payable operations, and general accounting functions. This role is responsible for ensuring accurate payroll execution, timely vendor payments, and maintaining financial records in compliance with company policies and regulatory requirements. The ideal candidate is analytical, adaptable, and capable of managing multiple financial processes in a fast-paced environment. 

Pay range: $25.00-$30.00 per hour

RESPONSIBILITIES

Payroll Administration

• Process payroll accurately and on schedule (bi-weekly)
• Maintain employee payroll records, including new hires, terminations, and compensation changes
• Calculate wages, overtime, bonuses, and deductions
• Ensure compliance with federal, state, and local payroll regulations
• Process garnishments, tax withholdings, and benefit deductions
• Reconcile payroll reports and resolve discrepancies
• Respond to employee payroll-related inquiries
• Support year-end payroll activities, including W-2 preparation

Accounts Payable

• Process and verify vendor invoices in a timely manner
• Perform 3-way matching (purchase orders, receipts, invoices)
• Ensure proper coding, approvals, and compliance with internal controls
• Prepare and process payments (checks, ACH, wire transfers)
• Maintain accurate vendor records and resolve discrepancies
• Reconcile vendor statements and respond to inquiries
• Assist with tracking expenses and managing cash flow

General Accounting

• Assist with general ledger maintenance and journal entries
• Perform account reconciliations (bank, credit card, balance sheet)
• Support month-end and year-end close processes
• Maintain accurate financial records and documentation
• Assist in preparing financial statements and internal reports
• Identify and resolve discrepancies in financial data

Additional Duties

• Support internal and external audits by preparing documentation
• Ensure compliance with company policies and accounting standards
• Assist with budgeting and forecasting activities
• Recommend process improvements to increase efficiency and accuracy
• Collaborate cross-functionally with HR, Finance, and Operations

QUALIFICATIONS/REQUIREMENTS

Required:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• 2+ years of experience in payroll, accounts payable, or accounting
• Strong understanding of payroll processes and basic accounting principles
• Proficiency in Microsoft Excel (formulas, data analysis, reconciliations)
• Experience with accounting or payroll systems (e.g., UKG, QuickBooks, SAP, or similar)
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to handle confidential information with discretion

Preferred:

• Experience in UKG payroll environment
• Knowledge of payroll tax regulations and compliance
• Experience supporting audits or financial reporting

Join a team whose innovative work addresses the complex and intersecting challenges of addiction, homelessness, disability, poverty, and criminal justice involvement. RS EDEN promotes recovery and resilience in our clients as they build new beginnings through these person-centered programs, including residential and outpatient substance abuse treatment for men, women, and women with children; reentry halfway houses and community supervision for men and women; and supportive housing and housing stability services programs. Our team provides creative solutions that support individual and community safety as well as holistic wellness and recovery.

RS EDEN requires all new hire candidates for this position to successfully undergo and pass a criminal history background check, and driver record screen (DMV check).

We offer competitive compensation and benefits package including:

Health, Dental, and Vision. Life and Long-Term disability insurance.
Retirement plan with company contribution
Generous paid time off
12 annual holidays
Tuition Reimbursement

Note:  This job description is not intended to be an inclusive list of responsibilities, but a guide to basic areas of job function and responsibility. Other tasks may be assigned from time-to-time by the supervisor and the position may become specialized in focus, all of which would also be considered a part of this job description. All job descriptions are subject to periodic review and any changes will be addressed with both the employee and supervisor.

AA/EEO