Payroll/Administrative Specialist-Quincy, IL

ADM

Quincy, IL

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JOB DETAILS

SALARY

$35,400–$66,600 Per Year

SKILLS

Accounting, Administrative Skills, Agriculture, Animal Nutrition, Auditing, Background Investigation, Communication Skills, Compensation and Benefits, Corporate Compliance, Corporate Policies, Detail Oriented, Diversity, Documentation, Environmental Work, FMLA (Family and Medical Leave Act of 1993), Food and Beverage Industry, High School Diploma, Maintain Compliance, Manufacturing, Medical Records, Metrics, Microsoft Excel, Microsoft Office, Multitasking, Nutrition, Onboarding, Operations Management, Organizational Skills, Payroll Administration, Payroll Software/Services, Prescription Drugs, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Regulations, Regulatory Compliance, Regulatory Requirements, Reimbursement, Safety/Work Safety, Sustainability, Systems Maintenance, Team Player, Telephone Skills, Time Management, Time Management Software, Writing Skills

LOCATION

Quincy, IL

POSTED

10 days ago

108190BR

Job Title:

Payroll/Administrative Specialist-Quincy, IL

Department/Function:

Operations: Manufacturing, Production, Maintenance, Utilities

Job Description:

Payroll/Administrative Specialist- Quincy, IL

Job Summary

This position is primarily responsible for the accurate and timely processing of payroll for plant employees, ensuring compliance with company policies and applicable regulations. In addition, the role supports day-to-day administrative functions to help maintain efficient plant operations.

Key Responsibilities

Payroll Administration (Primary Focus)

+ Process payroll for all plant employees, ensuring accuracy, timeliness, and compliance with company policies and legal requirements.

+ Manage and audit hourly timecards, attendance records, and pay adjustments.

+ Track and administer employee time off, including vacation, sick leave, FMLA, and other leave programs.

+ Investigate and resolve payroll discrepancies, responding to employee payroll-related inquiries.

+ Maintain payroll records and ensure confidentiality of all employee information.

+ Generate payroll-related reports, including headcount, overtime, and labor metrics.

+ Ensure proper documentation and record retention for payroll and compliance purposes.

Administrative & HR Support (Secondary Focus)

+ Maintain attendance and discipline records to support reporting and compliance.

+ Oversee and provide updates on employee leave of absence cases (FMLA, short-term disability, etc.).

+ Support onboarding processes and coordinate with Talent Acquisition on hiring activities as needed.

+ Handle employee requests related to attendance, payroll, and general administrative concerns.

+ Maintain and organize employment and medical records.

+ Provide general support to employees regarding company programs, policies, and resources.

+ Order and maintain office and project supplies.

+ Answer incoming calls and greet visitors, directing them appropriately.

+ Maintain filing systems (electronic and paper) and assist with document preparation.

+ Provide administrative support to operations management as needed.

+ Maintain company records, including company vehicles.

Education and Experience

+ High school diploma or equivalent required ; associate or bachelor’s degree in business, accounting, or related field preferred.

+ 2+ years of full-cycle payroll processing experience required (manufacturing or hourly workforce experience preferred).

Skills and Qualifications

+ Strong attention to detail with a high degree of accuracy, especially in payroll processing.

+ Solid understanding of payroll practices, wage laws, and compliance requirements.

+ Excellent organizational, time management, and problem-solving skills.

+ Strong written and verbal communication skills.

+ Proficient in Microsoft Office Suite (especially Excel) and payroll/timekeeping systems.

+ Ability to handle sensitive information with confidentiality and professionalism.

+ Ability to manage multiple priorities and meet strict deadlines.

+ Reliable, ethical, and team-oriented.

+ Commitment to supporting plant safety and environmental programs.

Work Environment

+ Standard business hours with flexibility required around payroll cycles and deadlines.

+ Primarily office-based with occasional exposure to plant conditions such as noise and varying temperatures.

Excited about this role but don’t think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check.

REF:108190BR

Req/Job ID:

108190BR

City:

Quincy

State:

IL - Illinois

Ref ID:

#LI-CJ1

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About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

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#LI-Onsite

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#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law

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Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

+ Physical wellness – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).

+ Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.

+ Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

Additional benefits include:

+ Paid time off including paid holidays.

+ Adoption assistance and paid maternity and parental leave.

+ Tuition assistance.

+ Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.

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Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The pay range for this position is expected to be between:

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$35,400.00 - $66,600.00

About the Company

ADM

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