Payroll Administrator (Full Time)

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Pipers worldwide headquarters is based in beautiful Vero Beach, FL., - located just a few miles from the Atlantic Coast. We are the largest private employer in Indian River County and offer exciting and enriching careers. We aim to be the best. So it's only natural that we strive to recruit the best people in and to give you every opportunity to become even better. After all, ours is a company that never stands still. That's why we provide a supportive team-working environment in which each individual's needs are respected. No matter what role youre in, youll help us make the most of our business. And we'll help you make the most of your career. So, make Piper Aircraft your ultimate destination. Together, well go further than you ever thought possible.

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Piper Aircraft is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law. Are you a current Piper Employee? If yes, click here.

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Available Positions > Job Description

Payroll Administrator (Full Time)

Department: All Openings, Administration, Finance & Accounting

Job Title: Payroll Administrator

Position Summary:

The Payroll Administrator plays an essential role in supporting the Accounting and Finance team by ensuring payroll is processed accurately, efficiently, and on schedule while delivering exceptional employee service. This role maintains payroll records, ensures compliance with applicable regulations and company policies. The Payroll Administrator also works collaboratively with employees and internal teams to resolve payroll-related inquiries and issues.

Essential Job Functions

• Provide excellent customer service to employees by responding promptly and accurately to inquiries regarding direct deposits, timekeeping, paychecks, tax forms, and other payroll-related matters.
• Provide technical and operational assistance to employees using the Employee Self-Service (ESS) station and printer located in the payroll area.
• Perform pre- and post-payroll time audits to ensure accuracy and completeness; identify discrepancies and provide assistance to supervisors and management as needed.
• Accurately enter and administer employee payroll transactions, including garnishments, payroll corrections, retroactive rate increases, deductions, direct deposits, W-4 forms, and other payroll-related changes in the HRMS.
• Upload employee time records and calculate, verify, and process bi-weekly payroll in accordance with established policies, procedures, and deadlines.
• Process off-cycle payroll payments and checks as needed.
• Ensure new hires, separations, department transfers, compensation changes, and other employee transactions are accurately processed in the HRMS in accordance with established policies and procedures.
• Maintain, organize, and retain payroll records and documentation in accordance with applicable record-retention requirements and schedules.
• Monitor payroll office supplies and forms; maintain appropriate inventory levels and coordinate ordering and stocking as needed.
• Assist with the processing and reconciliation of payroll tax payments, garnishment payments, billing, account reconciliations, and other payroll-related year-end activities.
• Provide payroll support and serve as a backup during peak processing periods, staff absences, and other periods of increased workload.
• Serve as a liaison between Payroll and external agencies, vendors, software providers, Information Technology, Human Resources, and other internal departments to facilitate the timely resolution of payroll-related matters.
• Other duties as assigned.

Minimum Position Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience

• Associate's degree preferred.
• Payroll Certification or Payroll Courses is preferred.
• 5+ years recent experience in billing, invoicing, accounts receivable, or payroll - preferably with Sage HRMS experience.

Physical Demands

• Demonstrates physical and functional ability to perform and accomplish tasks. Ability to lift and carry up to 35 lbs.

Mental Demands

• Functional knowledge of Microsoft Office Suite, to include Excel proficiency, is required.
• Functional knowledge of payroll and HRIS systems is required.

Working Conditions

• The work environment characteristics described here are representative of those the employee encounters while performing the functions of this job.
• While performing the duties of this job, the employee is frequently exposed to both office and plant environments. May be exposed to odors, chemical agents, dust, fumes, gases, sharp objects, hazardous or moving equipment, wet slippery floors, and extremes in temperature and humidity.
• Interacts regularly with various staff and employees, and occasionally with vendors, suppliers, community members and regulatory agency representatives.
• Travel and overtime are required when necessary.

Operational Excellence

• Supports all operational excellence initiatives ensuring full participation in all department services, continuous improvement efforts, and training programs.
• Ability to work independently with minimal supervision.

Quality Assurance

• Maintains a safe, orderly working environment including FOD compliance.
• Ensures adherence to Piper Aircraft, Inc. corporate compliance policies.
• Adheres to organization and department policies and procedures.

Compliance

• Must maintain strict confidentiality of Payroll and other employee information at all times
• Responsible for ensuring compliance with Federal and State laws, rules and regulations appropriate to job function.
• Comply with all organizational policies and standards regarding ethical business practices.
• Work ethically and with integrity; upholds organizational values.
• Maintains compliance with company safety policies and procedures, OSHA, and EPA regulations including Personal Protective Equipment (PPE), behaviors, physical space and hazardous waste disposal procedures.

Communicates Effectively

• Effective communicator with strong interpersonal skills who understands how to develop and maintain external supplier and internal customer relations in both written and oral form.
• Maintain a high level of professionalism at all times during direct contact with employees, suppliers, and customers.

Decision Quality

• Makes valid and timely decisions that keep the organization moving on-time with deliverables.

Optimizes Work Processes

• Knows and contributes the most effective and efficient processes to get things done, with a focus on continuous improvement.

Attention to Detail

• Pays close attention to detail.
• Maintains focus and takes responsibility for a thorough, accurate, organized, and detailed method of completing work tasks.

Drives Results

• Overcomes adversity, consistently achieving quality results - even under demanding deadlines and unexpected operating circumstances.

Teamwork

• Interacts, partners, and collaborates effectively with others, positively contributing to overall department and organizational deliverables and results.

American with Disability Act Requirements: External and Internal applicants, as well as position incumbents, must be able to perform the essential position responsibilities as listed in this position description either aided or unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.

All job requirements listed indicate the minimum level of knowledge, skills and ability deemed necessary to perform the job proficiently.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice. Work beyond 40 hours per week including mandatory overtime may be required.

Piper Aircraft is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, age, national origin, gender, sex, gender identity, gender expression, sexual orientation, veteran status, disability, genetic information, or any other characteristic protected by federal, state or local law.

At this time, Piper Aircraft is not sponsoring employees seeking an immigrant visa (green card) or non-immigrant visa, such as L-1A, L-1B, H-1B, O-1, or TN visas. Applicants must be authorized to work for ANY employer in the U.S

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