Payroll Administrator

Payroll Administrator

Salary

$60,236.80 - $77,126.40 Annually

Location

One Renaissance Center - 345 High Street, Hamilton, OH

Job Type

Permanent Full Time

Job Number

00822

Department

Finance

Opening Date

07/14/2026

Closing Date

7/28/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

General Description

The City of Hamilton is an EEO & AAE. Minorities and women are encouraged to apply.

Performs professional and administrative work involving city-wide payroll operations, ensuring the timely and accurate delivery of payroll. Administers Kronos time and attendance system, provides accounting support, maintains payroll related accounts and reports, and submits required information to pension programs and agencies. This position meets the definition of a confidential employee and participates as a member of the City negotiating team for collective bargaining units. Works closely under the direction and supervision of the Comptroller, but substantial leeway is granted for the exercise of independent judgment. While the work does not involve supervision over the work of other employees, establishing and maintaining close cooperative working relationships with other City employees and supervisory personnel in all City departments and divisions is required.

Essential Job Functions

• Kronos Time and Attendance administrator;
• Prepares bi-weekly payroll for all City departments using web-based payroll and time and attendance applications, ensuring the accuracy and delivery of payroll payments;
• Creates and maintains new hire profiles in payroll and Kronos;
• Reviews all employee payroll timesheets for accuracy;
• Processes general wage increases in accordance with union contracts and city ordinances;
• Calculates retroactive pays;
• Enters and updates payroll deductions;
• Reconciles and balances payroll deductions;
• Complies with court orders, IRS levies, garnishments and related instructions;
• Completes employment verifications;
• Reports pension earnings monthly for PERS and Police and Fire Pensions;
• Processes payments of employee deductions to various vendors;
• Researches and completes all paperwork required by pension systems for new employees, retirees and any other information requested;
• Participates as a member of the City negotiating team for collective bargaining units;
• Enters and updates direct deposit information;
• Copies, faxes, files and mails financial and statistical reports and related information;
• Attends meetings, conferences and workshops as requested and authorized;
• Performs related work as required.

Skills/Knowledges/Abilities

• Thorough knowledge of payroll practices;
• Thorough knowledge of policies, procedures, and operations of the department;
• Thorough knowledge of office procedures and equipment;
• Knowledge of general accounting theory, principle and practice;
• Ability to create basic spreadsheets and reports;
• Ability to maintain financial records and files;
• Ability to accurately count/handle cash and record cash and credit card transactions;
• Ability to type and make computer entries at a reasonable rate of speed;
• Ability to handle a variety of administrative support tasks under the pressure of fixed time deadlines;
• Ability to perform work with speed, accuracy and attention to detail;
• Ability to make decisions in accordance with established policies and procedures;
• Ability to understand and follow oral and/or written policies, procedures and instructions;
• Ability to establish and maintain effective working relationships with other City employees, supervisory personnel and the general public;
• Ability to communicate well with others, both written and verbal;
• Ability to handle confidential and/or financial information with discretion;
• Ability to use standard word processing, spreadsheets and database applications,;
• Ability to quickly learn and use new skills and knowledge brought about by rapidly changing information and/or technology.

Training/Education/Qualifications

Minimum Qualifications

• Graduation from high school or possession of a GED (will be verified for finalists); and
• Experience with payroll systems and payroll reporting.

Preferred Qualifications

• Associate degree in accounting or closely related field.
• Kronos Time and Attendance experience.

The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan.

Temporary and part-time positions are not eligible for the benefits listed below.

For specific questions, contact the HR Contact indicated on the Job Posting.

Health Insurance

The City offers comprehensive medical, dental, and vision insurance coverage. The medical plan is a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA) to help cover eligible healthcare expenses. Health insurance coverage begins on your date of hire.

Holidays

For many employee groups, the City provides 17 days (136 hours/year) of paid holiday leave. These include: New Years Day, Martin Luther King Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the Friday after, Christmas Eve Day, Christmas Day and New Years Eve.

Life Insurance

After six months of employment, employees are eligible for $10,000 coverage under our group life insurance policy. Additional coverage up to the employees annual salary ($40,000 maximum) may be purchased. Upon retirement this coverage will be reduced to $4,000. The premiums will be paid by the City.

Voluntary Supplemental Benefits

Life insurance (term and whole life), critical illness/cancer, accident, short / long term disability insurance

Deferred Compensation Plan

This plan allows employees to build a financial reserve for retirement by using pre-tax, payroll deducted contributions. This money is held and invested by the plans trustees in options selected by the employee. Risk levels vary depending on the options chosen. Participation is voluntary.

Retirement Plans

The Ohio Public Employees Retirement System (OPERS) and the Police and Fire Disability and Pension Fund (PFDPF) are the two plans available to City employees. Both are established by Ohio law and participation is required. Both the employee and the City of Hamilton contribute a percentage (pre-tax) into the system. Members do not pay into the Federal Social Security System. Employees and the City also contribute to Medicare.

EMPLOYEES WHO ARE COVERED BY A COLLECTIVE BARGAINING AGREEMENT (CBA) MAY HAVE BENEFITS THAT DIFFER FROM THOSE NOTED ABOVE. IN THOSE INSTANCES, YOU MUST REFER TO THE CBA FOR SPECIFIC BENEFIT DETAILS. THIS LISTING IS NOT ALL-INCLUSIVE, BUT IS INTENDED TO PROVIDE A BRIEF OVERVIEW.

01

Have you graduated from high school or possess a GED (will be verified for finalists)?

• Yes
• No

02

Do you have experience with payroll systems and payroll reporting?

• Yes
• No

03

If you have experience with payroll systems and payroll reporting, please list employers and dates below.

04

Do you have an Associates degree in accounting or a closely related field?

• Yes
• No

05

Do you have experience using the Kronos Time and Attendance system?

• Yes
• No

Required Question

Employer City of Hamilton, Ohio

Address Human Resources Department

345 High Street - 3rd Floor

Hamilton, Ohio, 45011

Website http://www.hamilton-city.org