Payroll Administrator

#jobalert | DIRECT HIRE | PAYROLL ADMINISTRATOR | MANUFACTURING | Kansas City |

A growing multi-site industrial manufacturer headquartered in the Greater Kansas City metro is hiring a Payroll Administrator to own full-cycle payroll across multiple locations and states. The company is in active growth mode, and adding locations — which means this role will grow in complexity and scope as the business does. This is not a 'run the system' role. The person who thrives here brings an accounting foundation to payroll: they reconcile to the general ledger, audit benefits billing, and catch problems before anyone else has to find them.  If you have strong GL reconciliation skills, experience in multi-state payroll environments, and the ability to operate independently in a company that's building its infrastructure in real time, this is worth a conversation.

• Anticipated $70K–$80K, based on experience, could go higher for the right candidate
• Full suite of benefits: Health/Dental/Vision, 401K, PTO/Vacation
• Onsite role, M-F (potential for hybrid/remote over time)

Overview

• Process full-cycle payroll for a multi-location, multi-state hourly and salaried workforce on a bi-weekly cycle.
• Reconcile payroll to the general ledger; prepare and post payroll journal entries each period.
• Review and audit insurance carrier billing statements; verify amounts against enrollment data and payroll deductions; flag and resolve discrepancies.
• Manage PTO accruals and ensure accurate tracking across all employee groups and pay structures.
• Identify and correct payroll discrepancies proactively — before employees notice.
• Handle benefits enrollment administration and serve as the point of contact between employees and carriers during open enrollment and qualifying events.
• Manage international wire transfers for a small number of contractors paid through a third-party employer of record.
• Support the evaluation and eventual migration to a new payroll/HRIS platform — contributing your experience to a cleaner, more scalable system.
• Help design and implement a centralized digital timekeeping solution to replace current manual and ERP-based processes.
• Absorb and centralize payroll functions currently handled across multiple sites; build documented processes so the model is repeatable as new entities are added.
• Partner with Finance leadership on payroll reporting, multi-state tax compliance, and audit preparation.

Preferred Skills / Experiences

• Associate's or Bachelor's degree in Accounting, Finance, or related field; equivalent experience considered.
• 3+ years of full-cycle payroll processing experience in a multi-site or multi-state environment.
• Demonstrated general ledger reconciliation and journal entry experience — this is required, not preferred.
• Proficiency with ADP (any platform: Workforce Now, Run, etc.) strongly preferred; isolved, UKG, or similar HRIS/payroll platform experience also valued.
• Working knowledge of benefits billing reconciliation, PTO accrual structures, and payroll deduction auditing.
• Experience supporting or leading a payroll system migration or implementation a strong plus.
• Familiarity with multi-state payroll tax compliance: state registrations, quarterly filings, nexus considerations.
• Comfortable working digitally and helping teams move away from paper-based processes.
• High attention to detail; comfortable operating independently with minimal supervision.

KEYWORDS:  Payroll Administrator, Payroll Specialist, Full-Cycle Payroll, Multi-Site Payroll, Multi-State Payroll, Bi-Weekly Payroll, General Ledger Reconciliation, GL Journal Entries, Payroll Reconciliation, ADP Workforce Now, ADP Payroll, isolved, UKG, Kronos, HRIS, Benefits Reconciliation, Insurance Premium Audit, Benefits Billing, PTO Accruals, Payroll Compliance, Multi-State Tax, Payroll Migration, Payroll Implementation, Timekeeping Systems, Manufacturing Payroll, Hourly Payroll, Accounting Payroll, Kansas City Payroll Jobs, Lenexa KS Jobs, Direct Hire

EEO