Analysis Skills, Best Practices, Check Processing, Communication Skills, Corporate Policies, Federal Laws and Regulations, Finance, Financial Management, Financial Reporting, Financial Statements, Follow Through, Forecasting, General Ledger Accounting, Government Regulations, Interpersonal Skills, Leadership, Maintain Compliance, Mergers and Acquisitions, Payroll Administration, Payroll Management, Payroll Software/Services, Payroll Tax, Problem Solving Skills, Process Improvement, Reconciliation, Regulations, Safety/Work Safety, State Laws and Regulations, Tax Reporting, Time Management, Worker's Compensation
GENERAL SUMMARY
The Payroll Administrator will contribute to the overall success of the payroll team daily with an objective of ensuring that all payroll operations are completed accurately, timely and in compliance with applicable state, federal and city regulations. The Payroll Administrator needs a complete understanding of all areas within the payroll department and enforces the Bay Club policies and procedures, as well as all relevant governmental regulations.
This position is fully remote.
Our Culture
Our unique culture is at the heart of all we do and is guided by our values and behaviors. It's what we expect of ourselves and each other every day. We call it our "Code of Culture".
Our Code of Culture includes Our Mantra, Our Actions We Live By, and Pete's Promise:
Our Mantra:
Respect The Past
Accept Responsibility
Pay it Forward
Our Actions We Live By:
Actions We Live By. It's who we are when we step into our full power.
Keep It Real. Always. We need open and honest discussions. We need courage to speak up and to call things out that aren't good enough. And we navigate tough conversations with empathy and grace.
Think Ahead. Be An Owner. Always be proactive, not reactive; be on the front foot. If we want to be an owner of this business, we must act like it!
Stay Humble. Hustle Harder. Show up and do the hard work. Be a gritty, roll-up-your-sleeves kind of crew. Know it's never about one person-we are a part of a powerful team.
One Team. One Voice. Be ONE united team. When we move in the same direction, there are no limits to what we can accomplish.
Be Curious. Ask Why. Stay member curious. We seek to understand, and we never settle. We ask questions to truly understand the core of a matter.
Pete's Promise:
Service Forward
Ruthlessly Consistent
Do the Right Thing
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
PRIMARY JOB FUNCTIONS
- Process and prepare semi-monthly payroll for associates
- Partner with club management to resolve payroll-related issues as they arise
- Maintain and update associate payroll records, including new hires, terminations, and compensation changes
- Calculate and process deductions including taxes, benefits, garnishments, and retirement contributions
- Reconcile payroll discrepancies and respond to associate inquiries in a timely manner
- Prepare and file payroll tax reports, including W-2s and 941s
- Process manual checks as requested
- Identify and present process improvement opportunities to the Payroll Manager; implement approved changes to support best-practice operations
- Ensure compliance with federal, state, and local payroll laws and regulations
- Assist under the direction of Payroll Manager with integrating new acquisitions into the company payroll process and systems
- Monthly Financial Reporting:
- Assist the Payroll Manager in preparing mid-month and month-end accounting reports for General Managers in advance of financial meetings
- Collaborate with the Finance Department and Payroll Manager to prepare month-end accruals and reclassifying entries, complete general ledger reconciliations, and provide labor forecast analysis for senior management as requested
- Support year-end audits as needed, including financial statement, 401(k), and workers' compensation audits
Communication and Relationships
- Ability to communicate effectively and professionally interact with senior management, managers, and associates to administer payroll policies/procedures and ensure requests are completed thoroughly in a timely manner.
- Promote harmonious relations among members, staff, and the community at-large.
- Communicate timely and follow up, as appropriate.
- Excellent leadership and interpersonal skills
- Ability to demonstrate and communicate proficient problem solving and analytical skills.
- Active participation in required events, required programs, required meetings and required trainings.
- Represent the club in a professional manner through image, dress, communication, and immediate follow through and response
Corporate Goals & Objectives
- Promote the company's safety goals and actively work towards ensuring a safe working environment.
- Make professional development a consistent priority.
- Ensures compliance with company policies and procedures.
- Ensures the TBCC mission and club brand is upheld in all aspects of office operations.
OTHER JOB FUNCTIONS
- Flexibility in work schedule, as job may require day and evening shifts, weekends and holidays