Payroll and Administrative Coordinator

Position Summary:

The Payroll and Administrative Coordinator is primarily responsible for the accurate and timely processing of payroll while providing administrative support to the Human Resource Manager. The role supports benefits administration, payroll compliance, and benefit and retirement funding reconciliations. An accounting or bookkeeping background is strongly preferred. This position follows a hybrid work schedule based on the payroll processing calendar and business needs.

Essential Duties:

• Process payroll accurately and on schedule.
• Review timecards, payroll adjustments, deductions, bonuses, and reimbursements.
• Coordinate payroll submissions with the payroll provider.
• Maintain payroll records and reports.
• Ensure compliance with payroll laws and company policies.
• Reconcile benefit invoices and employee deductions.
• Assist with retirement plan funding reconciliations.
• Support benefits administration and enrollment changes.
• Maintain employee personnel files and HR records.
• Assist with onboarding, reporting, audits, and HR administrative projects.
• Support workers' compensation administration as needed.
• Perform other administrative duties assigned by the Human Resource Manager.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High school diploma or equivalent required; Associate’s degree in Human Resources, Business Administration, Accounting, or a related field preferred.
• At least 3 years of administrative or HR support experience preferred.
• Basic accounting, bookkeeping, or payroll processing experience preferred.
• Strong proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong written and verbal communication skills.

Required Attributes:

• Experience with payroll and HRIS platforms such as Paychex, ADP, or Paylocity.
• Hospitality industry experience supporting hourly workforce environments.
• Bilingual in English and Spanish is a plus.
• Familiarity with workers’ compensation reporting and HR administrative processes.
• Keen attention to detail and awareness of the environment.
• Excellent problem-solving skills.
• Ability to multi-task and manage multiple projects.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is an hybrid on-site position based in Sonoma, California supporting the Human Resources department and collaborating with operational departments throughout the organization. Qualified applicants are encouraged to apply. The organization is committed to providing equal employment opportunities consistent with California employment laws and regulations.

We honor the natural beauty of country life in Sonoma County by being stewards of our land. We appreciate the rugged landscape, hay fields and the surrounding vine-covered hillsides, all of which represent the history of the land in this area.

The multifaceted use of Wing & Barrel Ranch represents farming, hunting and shooting, taking us back to our roots and reconnecting with the outdoors. With views of the Mayacamas and Sonoma Mountain ranges, Mt. Tamalpais and Mt. Diablo, this is a sanctuary where members can escape to the country. Wing & Barrel Ranch membership keeps alive the traditions of the sporting and hunting life and ensures that many generations to come will enjoy this land.