Payroll and Benefits Coordinator

Job Description:

Now hiring for a Payroll and Benefits Coordinator - Direct Hire

Location: Dayton, OH

Salary: $65,000.00 - $75,000.00 per year

Bring Your A-Game. Experienced Accountant Needed.

This Payroll and Benefits Coordinator role in Dayton is for someone who understands the full picture, not just A/R and A/P. You track the details, close things out, and keep the numbers accurate.

Looking for Payroll and Benefits Coordinator jobs in Dayton where financial expertise helps organizations succeed? This opportunity lets you analyze financial information, maintain accurate accounting records, and support sound business decisions through reliable financial reporting and compliance.

Education Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Professional accounting certifications or continuing education are beneficial.

Experience Requirements

• Experience preparing, reviewing, and maintaining financial records and accounting documentation.
• Strong knowledge of general ledger accounting, reconciliations, and financial reporting.
• Experience using accounting software, spreadsheets, and enterprise financial systems.
• Strong analytical, mathematical, organizational, and problem-solving skills.
• Ability to maintain confidentiality while managing sensitive financial information.
• Experience: 3 to 5 years of blended experience handling in-house payroll processing and employee benefits administration.
• Software Skills: Proficiency with advanced payroll/HRIS platforms (e.g., ADP Workforce Now, Workday, Paycom) and strong Microsoft Excel capabilities (VLOOKUPs, pivot tables).
• Analytical Math Skills: Strong attention to detail for managing complex data sets, tax calculations, and spreadsheets

Job Duties

• Process weekly and bi-weekly payroll, including deductions and adjustments
• Maintain employee records, HRIS data, and payroll documentation
• Review timecards and resolve payroll discrepancies
• Prepare payroll reports and support labor cost analysis
• Administer employee benefits enrollment and changes
• Serve as the primary contact for employee benefits questions
• Coordinate annual open enrollment communications and materials
• Reconcile benefit invoices and maintain vendor records
• Ensure compliance with payroll, tax, and employment regulations
• Maintain confidential employee and benefits records
• Coordinate company events and vendor logistics
• Track and organize purchase orders and related documentation

Preferred Qualifications

• Previous experience in accounting, financial analysis, auditing, budgeting, or corporate finance is preferred.
• Experience with ERP systems, QuickBooks, SAP, Oracle, Microsoft Dynamics, or similar accounting software is beneficial.
• Knowledge of GAAP, financial reporting, tax preparation, compliance, or internal controls is considered an asset.
• Individuals who demonstrate professionalism, analytical thinking, accuracy, and strong organizational skills are well positioned for success as a Payroll and Benefits Coordinator.

Physical Capabilities

• Ability to remain seated and work at a computer for extended periods.
• Ability to review detailed financial documents and perform accurate data analysis.
• Ability to occasionally lift office materials weighing up to 25 pounds.
• Ability to perform normal office duties while maintaining productivity and attention to detail throughout the workday.

Benefits vary by client and are confirmed at the time of offer. Examples may include:

• Medical, dental, and vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Paid time off (PTO)

What You Will Do

As a Payroll and Benefits Coordinator you will prepare and analyze financial reports, maintain general ledger accounts, reconcile financial records, support budgeting activities, monitor financial transactions, assist with audits, ensure compliance with accounting standards, prepare journal entries, and help provide accurate financial information that supports business operations and strategic decision-making.

The Payroll and Benefits Coordinator supports successful business operations through dependable financial reporting, account management, and analytical support. This role requires professionalism, organization, and the ability to manage detailed financial information accurately.

Successful Payroll and Benefits Coordinator candidates understand accounting systems, financial reporting, budgeting, and business communication while maintaining productivity throughout every workday.

This career is well suited for individuals who enjoy finance and accounting.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.