PAYROLL & BENEFITS SPECIALIST
Salary Range: $71,257 - $100,715 DOE
Location: Hybrid remote in Snoqualmie, WA
Hours: Full-time; 40 hours/week, M-F
Benefits:
- Medical (80% company paid)
- HSA with Employer Contribution:
- Dental/Vision
- Company paid Life/AD&D/LTD, EAP, Wellness
- 401(k) and 401(k) Matching
- Vacation/Sick Leave
- 11 Paid Holidays, plus bonus winter holiday week of company PTO
SCOPE
The Encompass Payroll & Benefits Specialist owns the accurate, timely, and compliant administration of Encompass payroll and supports related benefits processes within the HRIS/payroll system.
Primary responsibilities include payroll preparation, review, processing, corrections, reporting, employee payroll records, benefit deduction updates, benefit file feeds, benefit invoice reconciliation, and employee payroll/benefits questions.
Reporting relationship: Director of Finance, dotted line to Human Resources.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Payroll Administration
- Own and administer the full monthly payroll process, including preparation, review, processing, corrections, deadlines, and final submission.
- Review payroll data for accuracy, including earnings, deductions, pay changes, retroactive adjustments, grade-step updates, and other payroll actions.
- Maintain accurate payroll records, documentation, reports, and employee payroll data.
- Coordinate with Human Resources and Finance on wage information, labor allocation validation, GL reconciliation support, payroll tax coordination, and audit support.
Benefits Administration
- Administer benefit and retirement plan activity within applicable systems, including new hire enrollments, terminations, qualifying life events, file feeds, and other benefit changes.
- Maintain benefit deductions and records in the HRIS/payroll system.
- Reconcile benefit invoices, research discrepancies, and coordinate corrections with Human Resources, Finance, carriers, brokers, and vendors as needed.
- Support open enrollment, benefits reporting, employee benefit questions, and Form 5500-related reporting as assigned.
Records, Compliance, and Employee Support
- Maintain accurate employee payroll and benefits records in HRIS, payroll, and benefits systems.
- Support system workflows, data entry, audits, reporting, process documentation, and internal controls.
- Serve as a primary Paycom resource for employees by providing clear system guidance, supporting user training, documenting common issues and expectations, and following up on payroll or benefits questions with professionalism, accuracy, and care.
QUALIFICATIONS
- Three to five years of progressively responsible experience in payroll, benefits administration, accounting support, or related administrative functions.
- Demonstrated experience processing payroll, supporting benefits administration, maintaining employee benefit and payroll records, and reconciling data with a high degree of accuracy.
- Experience with HRIS, payroll, benefits, or employee record systems; Paycom or similar platform preferred.
- Strong proficiency with Microsoft Office Suite, especially Excel.
- Associate's degree in Business Administration, Accounting, Finance, or a related field, or equivalent combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES
- Strong knowledge of payroll administration, benefits administration, HRIS/payroll systems, wage and hour requirements, and payroll-related compliance.
- Strong attention to detail, analytical ability, problem-solving skills, reconciliation skills, confidentiality, and customer service orientation.
- Ability to manage recurring deadlines, time-sensitive processes, multiple priorities, employee questions, vendor coordination, and cross-department workflows with accuracy and professionalism; strong interpersonal, communication, documentation, and de-escalation skills, including the ability to maintain professional and competent relationships when addressing sensitive or upsetting payroll-related concerns.
PREFERRED
- Experience supporting payroll and benefits for an organization with approximately 100 or more employees.
- Experience in a nonprofit, healthcare, early learning, education, therapy, or social service environment.
- Experience with benefit reconciliation, file feeds, open enrollment, retirement plan administration, payroll GL reconciliation, labor allocation support, payroll audit support, or Form 5500-related reporting.
PHYSICAL DEMANDS
Work is conducted primarily in an office environment, with frequent periods of sitting, computer use, data entry, phone or video communication, and interaction with employees, supervisors, vendors, and organizational partners.
The information in this job description has been designed to indicate the general nature and level of work performed by employees in this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees in this job.
Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.
Encompass is a private nonprofit serving the Snoqualmie Valley and Issaquah communities for over 60 years. Our mission is to partner with families to build healthy foundations for children. We believe what happens early in life matters. We offer high quality, leading edge early childhood educational and therapeutic services to all children in our communities.
Encompass is an Equal Opportunity Employer. Qualified applicants receive consideration for employment without discrimination based on gender, marital status, race, color, religion, national origin, age, or the presence of a non job related medical condition or handicap.