Payroll and Benefits Specialist

Position Overview

The Payroll and Benefits Specialist is responsible for the accurate and timely processing of payroll and the administration of employee benefits programs. This role plays a critical part in ensuring employees are paid correctly and that all benefits-related processes are managed efficiently, compliantly, and with a high level of customer service. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, seasonal business environment.

Primary Responsibilities

· Process bi-weekly payroll accurately and on schedule for all employees across multiple locations.
· Maintain payroll records, including wages, deductions, bonuses, and commissions.
· Manage employee onboarding and offboarding related to payroll and benefits enrollment.
· Administer employee benefits programs including health, dental, vision, life insurance, and retirement plans.
· Serve as the primary point of contact for employee payroll and benefits questions.
· Ensure compliance with federal, state, and local payroll, wage, and hour laws.
· Work with the accounting department to reconcile payroll reports and assist with audits as needed.
· Coordinate with third-party payroll providers and benefits brokers.
· Maintain accurate employee data within HRIS and payroll systems.
· Support annual open enrollment processes, including employee education and system updates.
· Prepare payroll-related reports for leadership as requested.
· Assist with tracking PTO, sick time, and other leave balances.
· Identify and support process improvements within payroll and benefits functions.
· Perform other duties as assigned.

Required Qualifications

· 2+ years of experience in payroll administration, benefits administration, or HR operations preferred.
· Strong understanding of payroll processes, wage and hour laws, and compliance requirements.
· Experience with payroll systems and HRIS platforms preferred.
· High level of accuracy and attention to detail.
· Strong organizational and time management skills.
· Excellent written and verbal communication skills.
· Ability to maintain confidentiality and handle sensitive information.
· Strong problem-solving skills and ability to work independently.
· Proficiency in Microsoft Office (Excel, Word, Outlook).
· Positive attitude and strong customer service mindset.

Physical Requirements

· Ability to work in an office environment and remain seated for extended periods.
· Ability to use a computer and standard office equipment for prolonged periods.

Education, Licensing & Skills

· High School Diploma or equivalent preferred.
· Associate or Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred.
· Experience with multi-location or seasonal workforce payroll strongly preferred.

Work Schedule

· Monday–Friday (full-time, year-round position)
· Occasional extended hours during payroll processing deadlines or peak seasonal transitions
· Flexible scheduling as business needs require