Position Overview
The Payroll and Benefits Specialist is responsible for the accurate and timely processing of payroll and the administration of employee benefits programs. This role plays a critical part in ensuring employees are paid correctly and that all benefits-related processes are managed efficiently, compliantly, and with a high level of customer service. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, seasonal business environment.
Primary Responsibilities
· Process bi-weekly payroll accurately and on schedule for all employees across multiple locations.
· Maintain payroll records, including wages, deductions, bonuses, and commissions.
· Manage employee onboarding and offboarding related to payroll and benefits enrollment.
· Administer employee benefits programs including health, dental, vision, life insurance, and retirement plans.
· Serve as the primary point of contact for employee payroll and benefits questions.
· Ensure compliance with federal, state, and local payroll, wage, and hour laws.
· Work with the accounting department to reconcile payroll reports and assist with audits as needed.
· Coordinate with third-party payroll providers and benefits brokers.
· Maintain accurate employee data within HRIS and payroll systems.
· Support annual open enrollment processes, including employee education and system updates.
· Prepare payroll-related reports for leadership as requested.
· Assist with tracking PTO, sick time, and other leave balances.
· Identify and support process improvements within payroll and benefits functions.
· Perform other duties as assigned.
Required Qualifications
· 2+ years of experience in payroll administration, benefits administration, or HR operations preferred.
· Strong understanding of payroll processes, wage and hour laws, and compliance requirements.
· Experience with payroll systems and HRIS platforms preferred.
· High level of accuracy and attention to detail.
· Strong organizational and time management skills.
· Excellent written and verbal communication skills.
· Ability to maintain confidentiality and handle sensitive information.
· Strong problem-solving skills and ability to work independently.
· Proficiency in Microsoft Office (Excel, Word, Outlook).
· Positive attitude and strong customer service mindset.
Physical Requirements
· Ability to work in an office environment and remain seated for extended periods.
· Ability to use a computer and standard office equipment for prolonged periods.
Education, Licensing & Skills
· High School Diploma or equivalent preferred.
· Associate or Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred.
· Experience with multi-location or seasonal workforce payroll strongly preferred.
Work Schedule
· Monday–Friday (full-time, year-round position)
· Occasional extended hours during payroll processing deadlines or peak seasonal transitions
· Flexible scheduling as business needs require