Payroll and HR Assistant

POSITION SUMMARY: This position is responsible for effectively managing and payroll processes and Human Resources operations. This position requires reliability, emotional intelligence, integrity, discretion, and a strong commitment to customer service, confidentiality, and excellence.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Payroll Support

• Process payroll for hourly and salaried employees, ensuring accuracy and compliance with California wage and hour laws.
• Review and validate timecards, deductions, and adjustments.
• Maintain payroll records and employee files in accordance with company policy and legal requirements.
• Assist with garnishments, tax withholdings, and benefit deductions.
• Reconcile payroll reports and prepare summaries for the HR manager as needed. Coordinate with accounting to ensure accurate payroll journal entries and reporting. Human Resources Support
•  Assist with onboarding new of employees, including preparation of offer letters, new hire paperwork, and I-9 verification in either English or Spanish
• Assist with site safety audits, training, and incident investigations.
• Maintain and update employee records in HRIS and personnel files.
• Support benefits administration, including enrollments, changes, and terminations.
•  Assist with employee relations, performance documentation, and compliance tracking (training, certifications, etc.).
• Assist with organizing employee engagement activities and HR communications – English and Spanish required.
• Ensure compliance with California employment laws for wage statements, meal/rest period documentation, leave management, etc.

Administrative Duties

• Answer all calls sent to the HR Department.
• Provide general administrative support to the HR department, including data entry, filing, and correspondence.
• Respond to employee questions regarding payroll, benefits, and HR policies.
• Support audits (payroll/FLC’s) and compliance reviews as needed.

EDUCATION/EXPERIENCE:

• 1-3 years of experience in payroll or HR support roles (California payroll experience strongly preferred)
• Bilingual – Fluent in Spanish (spoken and written).
• Experience with payroll systems such as Paylocity.
• B.A. Degree in Human Resources, Business, or related field preferred but not required.
• High School Diploma required.

REQUIRED KNOWLEDGE/MENTAL SKILLS/ABILITIES:

• Must be able to maintain a valid CA driver’s license with the ability to be insured under company sponsored liability coverage.
• Bilingual (English/Spanish).
• Solid understanding of Full Cycle Payroll.
• Process Bi-weekly Payroll experience.
• Knowledge of California labor laws and wage & hour compliance.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational skills and the ability to handle multiple projects simultaneously and meet deadlines consistently.
• Ability to handle matters of confidentiality with utmost tact and diplomacy.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to make sound logical decisions
• Ability to take and follow instruction / Detail Oriented
• Ability to follow all company safety policies at all times.
• File, scan, fax, and perform other clerical duties as required
• Strong communication and social skills and able to receive criticism well
• Attention to detail and demonstrated ability to follow standard procedures is a requirement
• Strong organization skills with a sense of urgency and capable of prioritizing multiple tasks

At PrideStaff, we deliver innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance!

Our Mission: Consistently provide client experiences focused on what they value most.