Payroll Assistant (Accounting backup)

Details:

• Location: Minneapolis (NOT downtown) - on-site
• Schedule: 8-5 (flexible)
• Pay: $26-$29/hour
• Must Haves:
  • Payroll processing experience (ideally for a company with at least 60-100+ employees)
  • Accounting exposure (BONUS)

Key Responsibilities:

• Process payroll for approximately 125 employees for two payrolls (bi-weekly and weekly), ensuring accuracy, timeliness, and confidentiality.
• Review and validate employee time and payroll data to ensure compliance with company policies and applicable regulations.
• Prepare payroll-related journal entries and assist with payroll account reconciliations.
• Maintain payroll records and safeguard sensitive employee and compensation information.
• Serve as a point of contact for employee payroll-related questions and issues.
• Process customer invoices and apply incoming payments accurately.
• Prepare account statements and assist with account reconciliations.
• Research and resolve billing discrepancies and customer account concerns.
• Respond to customer and vendor inquiries regarding account activity and payment status.
• Monitor accounts receivable aging and support collection efforts as needed.
• Assist with customer account setup and maintenance, including required documentation.
• Coordinate with internal departments to process customer credits, adjustments, and related transactions.
• Support month-end and year-end accounting activities as assigned.
• Maintain accurate financial records and support reporting requirements.
• Collaborate with cross-functional teams to improve processes and operational efficiency.
• Provide administrative and project support to Accounting, Human Resources, and other departments as needed.
• Perform other duties and special projects as assigned.

Qualifications:

• Associate's degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred.
• 2-4 years of payroll, accounting, bookkeeping, or administrative support experience.
• Experience processing payroll for multi-department employee populations preferred.
• Working knowledge of payroll practices, accounting principles, and general business operations.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience with payroll, accounting, ERP, or HRIS systems preferred.
• Strong attention to detail and organizational skills with the ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
• Commitment to accuracy, compliance, and continuous process improvement.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.